Facilitates communication and manages projects at the direction of Law School leadership
Manages highly sensitive and confidential matters in support of the business of the Law School, using independent judgment and excellent discretion
Independently handles routine administrative and operational matters
Provides administrative assistance to the Dean in the absence of the Executive Assistant to the Dean.
Provides administrative assistance to the Deputy Dean, Chief of Staff, Human Resources, and the Associate Dean of Administration
Researches topics as directed by the Deans
Prepares summary reports, including the development of complex spreadsheets and/or database, materials and information for meetings, including proofreading and copyediting written materials prior to publication or distribution
Manages electronic and hard copy filing systems; creates and implements process improvements for general office management, including the development of operational manuals
Processes expenses and reimbursements on behalf of the Deans
Makes complex event and travel arrangements for the Dean and processes all related expenses and reimbursements
Assists with planning of faculty conferences, programs, meetings and events
Assists Deans and faculty with matters related to teaching and scholarship
Provides administrative support for faculty recruitment and onboarding
Provides administrative support for academic affairs and curriculum planning at the direction of the Deputy Dean
Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader's time.
Initiates correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves routine and complex inquiries. May act as liaison to Board of Directors.
Performs other related work as needed
Relevant work experience, with demonstrated increases in responsibility
Experience working in higher education
Mastery of Microsoft Office Suite of products, and electronic calendaring software
Excellent written and verbal skills
Ability to maintain complete confidentiality
Excellent interpersonal skills to interact with a diverse population of contacts and maintain discretion
Strong administrative and organizational skills including ability to manage multiple tasks simultaneously, complete projects, maintain records
Problem solving skills and ability to exercise mature judgment and use initiative in conducting day-to-day activities, setting priorities and meeting deadlines
Knowledge of desktop publishing and web-related software
Cover Letter (required)
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