This position provides general administrative project and/or program support for the department or program areas.
This position requires the ability to travel to on- and off-campus locations as needed.
Primary Duties & Responsibilities
Manage and track the flow of office communication including phone calls, correspondence, and email. Assist faculty, students, visitors, and university personnel, providing information, handling issues, and resolving or referring matters as appropriate. General office administration includes: serving as phone counselor; providing computer and technical assistance; arranging prospective student visits; coordinating facility repair requests; making travel arrangements for MA and MFA recruits; maintaining office calendars; key supervision of work-study students; ordering supplies.
Space Coordinator: Process space reservation requests for department courses, curricular work, productions, rehearsals, student union groups, and non-WU organizations; member of the department Special Planning Committee which oversees department studio space requests.
Administrative support for PAD curriculum: Collaborate with Arts & Sciences cluster for course entry in WUCRSL system; communicate with Director of Undergraduate Studies in Drama and Dance to review course schedules; create space matrix to assign courses to PAD-operated studios/classrooms; manage waitlists and independent study enrollments; process graduation certifications; process major/minor requests in Dance and Drama.
Provide project assistance for the Chair, Office Manager, and Marketing Coordinator, including faculty appointments, tenure cases, assessment reports, social media advertisements, meeting preparations, and calendar scheduling.
Event Coordinator for Department events: Manage contracts for catering, WFF, and equipment rentals for all department events, including receptions, colloquia, and alumni events.
Production Coordinator: Provide administrative support for the faculty Production Manager, part-time Assistant Production Manager, and part-time Stage Manager Supervisor. Tasks include Audition Website support, performance studio support, studio rental contracts.
Perform other duties as assigned.
This position may be required to move/lift at least 25 pounds (e.g. binders, chairs, a/v equipment) as needed.
Bachelorâ™s degree in the performing arts or a related field (e.g. dance, drama, design, technical theater) or five years of equivalent experience.
Prior experience providing administrative or program support, preferably in an arts organization.
Knowledge of Washington University systems.
Knowledge of the performing arts.
Proficient computer literacy proven through work experience in front desk IT, software programming and applications, spreadsheet tabulations, social media coordination, etc.
Ability to work in a fast-paced environment based on past experience.
Excellent communication skills.
High school diploma or equivalent high school certification.
Two years of administrative office experience.
$17.83 - $27.64 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individualâ™s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.