The Academic and Student Affairs Advisor provides support and coordination to the academic and student affairs and admissions functions of the IEOR Department, including:
Academic and student affairs for BS, MS, PhD (i.e. maintain student database, process OPT/CPT requests, address student inquiries and host office hours, and assist with graduation clearances and awards. S/he supports the operation and execution of our eleven degree programs on the undergraduate and graduate levels).
Coordinate advising sessions, town halls and related program seminars for MS students
Coordinate classrooms for recitations and office hours, and facilitate in exam proctoring and tutoring services
Edit Departmental bulletin, website and social media accounts to keep information up to date.
(35%) Doctoral Student Affairs
Oversee and track PhD students, manage student registration, process MPhil???s, defense and graduation applications and advanced standing and reimbursements
Coordinate PhD funding, process student officer appointments and payments for causal hires, audit student SSOL accounts
Coordinate the assignment of proctors, Course Assistants and Teaching Assistants
Host open office hours and provide wellness support to students
Manage office space for doctoral students and assist with website maintenance
Coordinate student on-boarding activities including admissions yield, orientation, and academic advising
Supervise doctoral student organizations, such as PhD IEOR Club
Lead doctoral town halls and assist with related program seminars, academic activities
Coordinate doctoral on-boarding, social and graduation activities
Conduct midterm and end-of-semester grade reviews and related monitoring of our PhD students
(15%) Graduate Admissions
Coordinate doctoral admissions process, PhD Open House Visit and related yield activities
Address prospective student inquiries in a timely manner, escalate urgent issues to Associate Director
Support other graduate yield activities to converge to the pre-determined class size
Coordinate nominations and selection of student ambassadors
Monitor and respond to emails sent to the Departmental graduate admissions area
Support the editing of Departmental website as it relates to graduate admissions
(10%) Administrative and Operations
Monitor front desk reception area to timely direct student and visitor traffic
Assist with various Departmental large scale events
Web/technology support (i.e. maintain the student database, website and School related systems, such as Vergil, Canvas, SSOL and reporting functions).
Co-supervise undergraduate and graduate interns and process their compensation
(5%) Other related duties, as assigned
A bachelor degree and a minimum of 2-4 year of student/academic affairs and admissions experience required, with an ability to identify and analyze trends in the academic/admissions process.
Familiar and appreciate student and academic affairs, departmental program curriculum and requirements, and web management and administration.
Strong computer literacy/proficiency required: an understanding and appreciation of student services database software and on-line resources, and the willingness to respond to the needs of prospective and current students and faculty in a technologically-oriented society. Proficiency with Google suite of products, MS office, publishing software, etc.
Ability to work independently and under pressure, with high level of attention to detail. Must be able to prioritize multiple tasks with minimal supervision.
Candidate must exercise good judgment and flexibility, with a student-wellness mindset. Positive, mission-oriented, forward-thinking attitude and sense of humor a must.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.