Graduate Program Administrative Coordinator - Economics
Washington University in St. Louis
Location: St. Louis, Missouri
Internal Number: JR61144
This position provides administrative and clerical support for the Department of Economics, with an emphasis on graduate student processes and data
The ability to travel to on- and off-campus locations as needed is required.
Primary Duties & Responsibilities
Graduate Student Admissions: Work with the Graduate Admissions Director on the departmentâ™s recommendations to the Dean of the Graduate School for admission of students to the graduate program considering the allotted program budget.Â Monitor the applications for the Graduate Program using CollegeNet and create and share reports for the Admissions Director.Â Coordinate Spring Visit to campus for prospective graduate students working closely with Director of Graduate Studies and Admissions Director. Work with The Graduate School and International Scholars Office teams from admission to enrollment of new students
Graduate Student Records: Manage, keep and maintain all graduate student records from application and admission through matriculation to graduation in various computer databases, including the Graduate School Portal, and work directly with the Graduate Program Director to make sure all requirements are met for graduation. Ensure FERPA guidelines are adhered to and protect the integrity and confidentiality of studentâ™s official University record
Graduate Student Placement:Â Coordinate the job market process working with the Placement Director and students entering the job market.Â Collect from faculty advisors student recommendation letters and uploading them in databases, such as EconJobMarket, AEA, or Academicjobsonline, or sending via email and regular mail. Keep and maintain records of placement details.
Events Coordination: Organize the logistics of conferences hosted by the Economics Department, such as hotel reservations, rooms for sessions of the conference, meals, etc. for the Centers and Department
General Administrative Support: Perform website content maintenance for updating various parts of the Economics website; manage student email lists; organize and proctor required preliminary examinations for first year graduate students; organize mandatory Math Camp (Economics 508 A and B) for incoming students; assist the Office Manager in administrative departmental duties; perform other duties as assigned.
Graduate Student Support: Serve as a representative and confidant for graduate students. When faced with performance or personal issues, identify when Program Director, Student Health or Graduate School are to be notified about an issue and steps to resolve the issue (counselor, tutor, additional courses, etc.).
This position may be required to move/lift <15 pounds (e.g. binders, chairs, a/v equipment) as needed.
Bachelorâ™s degree and academic administrative experience.
Intermediate computer skills, including knowledge of computer applications and programs, including Word, Outlook, Excel, PowerPoint and Access.
Good organizational and interpersonal communication skills to deal effectively with a broad and diverse range of people.
In-depth knowledge of office procedures.
Accuracy and attention to detail.
High school diploma or equivalent high school certification.
Two years of administrative office experience.
$17.83 - $27.64 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individualâ™s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.