Reporting to the Director of Academic Administration and Finance (DAAF), the incumbent exercises primary responsibility for the Department's administrative and programmatic budgets and instructional and personnel expenses on all Department accounts, including endowments, gift accounts and grants. Meets regularly with the DAAF and Department Chair, advising on policy and procedures and developing budgets and reports as needed. Resolves financial problems and prevents overdrafts, manages all payroll and FAS reconciliation and has DAF signature authority. Supervises faculty immigration and visa processing; allocates and approves payroll for faculty, students and staff. Liaises with other administrators and works closely with the Office of the VP for Arts & Sciences to perform fiscal year-end closing.
Prepares annual department budget, tracks expenditures on all department-held accounts and presents annual financial report to faculty. Budgets and manages faculty research startup accounts. Manages allocations of graduate student fellowship funds from GSAS, department and advisors. Performs quarterly budget variance analysis. Responsible for identifying and clearing all project overdrafts.
Administers departments gift accounts and endowments and monitors and ensures fiduciary compliance on their spending. Ensures all spending of department accounts is compliant with generally accepted accounting practices and Columbia???s financial and research administration policies.
Works closely with HR administration and the Finance and Budget Office to process and administer all faculty, staff and student appointments. Processes adjunct and part-time instructional appointments, ensuring timely submissions to the Academic Affairs Office. Explains University benefits and policies.
Manages faculty and staff recruitment activity, which includes, but is not limited to, applicant processing in the RAPS and TalentLink hiring systems.
Manages Departmental records and archiving (excepting student records) including the Department???s policies and procedures, financial reports. Works closely with Administrators at A&S, LDEO, Earth Institute, and other collaborating administrative units to ensure smooth cross-departmental transactions.
Coordinates planned capital projects including departmental space renovation; oversees departmental facilities and approves requests to Facilities Management for repair and space improvement.
Other duties as requested or required.
Bachelor's degree or equivalent and three years of relevant experience in a position including financial responsibility required.
Prior experience in an academic environment and knowledge of University HR and financial systems and procedures preferred. Familiarity with relational databases a plus.
Strong communication, interpersonal and organizational skills required. Initiative, discretion, tact, and the ability to establish priorities required. Ability to work under pressure without supervision required. Computer literacy and skill with Microsoft Word, Excel, and Powerpoint, and ability to quickly acquire skills of University financial and personnel systems required.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.