The assistant registrar is responsible for assisting the registrar with certifying students’ completed graduation requirements and conferring degrees.
Essential Job Functions and Performance Indicators
The intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Job Responsibilities and Execution
Manages the degree audit process
Manages the Missouri Reverse Transcript (MRT) process
Adds degree information to student transcripts
Manages the diploma printing and distribution process
Serves as a liaison between Academic Services and schools, faculty, and advisors
Inputs degree application information
Verifies that students have fulfilled all general education requirements for graduation
Creates student lineup and faculty lineup for commencement ceremonies
Assists main office by answering emails and phone calls
Assists Financial Aid by providing essential documentation during annual audit
Recommends possible changes to Academic Services processes during the Student Information System (SIS) conversion process
Supports the mission of the University and serves as an ambassador of the Q2 culture of service excellence
Models, supports, and holds others accountable to the University’s values – integrity, dedication, excellence, creativity, and teamwork
Assists students, faculty, administrators, and alumni by answering questions and recommending possible solutions
Serves as an Academic Services representative on various University committees
Maintains awareness of current trends in Academic Services, with a focus on service development, delivery, and support
Communication, Teamwork, and Collaboration
Attends various conferences regarding developments in higher education that shape academic services
Notifies students and faculty of any potential problems concerning graduation
Distributes graduation audits to faculty members in a timely manner
Works closely with vendor regarding diploma printing/distribution process
Job may require other duties as assigned.
Required Qualifications – An equivalent combination of education, training, and experience will be considered. Additional requirements may be designated by position.
Master’s degree preferred
Minimum two years of student services experience within the field of higher education preferred
Knowledge, Skills, and Abilities – May be representative, but not all inclusive, of the knowledge, skills, and abilities necessary to perform this job competently.
Demonstrated ability to work effectively with individuals from diverse communities and cultures
Demonstrates consistent logic and objectivity in decision making
Familiarity with FERPA regulations and privacy laws governing higher education
Excellent communication and problem-solving skills
Ability to interact with students, faculty, staff, and alumni in a professional manner
Highly organized and detail oriented
Computer literate; experience with Microsoft Word and Microsoft Excel
Work Environment – Environmental or atmospheric conditions commonly associated with the performance of this job’s functions.
General office setting
Some physical work during commencement setup in May and December
Physical Abilities – The physical demands described below are representative of those that must be met by an employee to successfully perform this job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Ability to work effectively at a computer for up to eight hours daily
Ability to sit for extended periods of time
Regular attendance is a necessary and essential function
Equal Opportunity Employer
Lindenwood University is an Equal Opportunity employer. The University complies with appropriate federal, state, and local laws and provides equal employment opportunities and access to educational programs without regard to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status to all qualified applicants and employees. Lindenwood University is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free educational work environment
Lindenwood University, often referred to as Lindenwood or LU, is a private, coeducational, liberal arts university located in St. Charles, Missouri. Founded in 1827 by George Sibley and Mary Easton Sibley, it is the second oldest higher-education institution west of the Mississippi River and since 1990 the fastest growing university in the Midwest. The University offers more than 120 undergraduate and graduate degree programs to more than 16,000 students a year through values-centered programs that lead to development of the whole person. Lindenwood is accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools.