UCSD Layoff from Career Appointment: Apply by 05/26/2021 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 06/07/2021. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This posting will remain open until filled.
The UC San Diego Department of Neurological Surgery is among the leading neurosurgical centers in the country. The Department offers challenging career opportunities in the diverse areas of state-of-the-art clinical services, advanced educational programs, and cutting-edge research. The Department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.
Under supervision from the Executive Director, the individual provides executive-level administrative support to all Department of Neurological Surgery's Education Programs, including the residency program, clerkship, Grand Rounds and all other departmental educational initiatives. Incumbent will organize, direct, coordinate and administer resources and systems to assure overall control of resident activities for the Department's Residency Training Program. Incumbent is responsible for processing program expenses and reimbursements in an accurate and timely manner. The individual will compose correspondence/materials and distribute for program courses, social events, meetings and orientations.
The individual monitors housestaff procedure logs and graduation requirements to ensure Board Certification eligibility. Provide administrative support to Program Director (PD), Assistant Program Director (PD), and Program Coordinator which includes maintaining and prioritizing appointments as well as coordinating all activities for program GME and ACGME site visits. Serves as liaison between Program Director, resident physicians, clinical fellows, Department contacts, Director of Graduate Medical Education (GME) and GME support staff, and Medical Staff at UC San Diego, Rady Children's Hospital and the VA. The incumbent must have the ability to independently analyze, organize and prioritize daily activities as well as review, evaluate and rank all requests and communication relating to the Residency, Clerkship and Fellowship Programs. Must be able to facilitate efficiency and high degree of confidentiality.
Assists with administrative aspects of the residency program recruitment and coordination processes, including but not limited to interview scheduling, grand rounds and didactic planning, special event development and set-up, and resident certifications and files. Performs other administrative support tasks as required. Responsibilities include coordinating and executing projects, independently composing correspondence, managing complex appointment calendar and travel arrangements, coordinating meetings and special events, and serving as liaison with constituents on behalf of Departmental Education Leadership. Processing payment authorizations, purchase orders, and travel reimbursements using online system(s). Maintaining academic files, CVs, timesheets, and credentialing. Other special projects as assigned.
Demonstrated experience working in a medical/research/academic setting.
Strong problem-solving and analytical skills.
Excellent ability to communicate clearly and effectively both orally and in written form. Accurate proofreading and editing skills with knowledge of proper formats.
Proficient experience with Microsoft Word, Excel, PowerPoint, Outlook and other office programs. Fast and accurate transcription/typing/word processing skills. Skill with setting up and maintaining filing systems for rapid and easy material retrieval.
Demonstrated knowledge of residency training program administration and requirements.
Excellent interpersonal skills in order to request information from and to provide information to various sources, and to negotiate solutions to issues that are compatible with policies, regulations and the requirements of various parties.
Ability to exercise judgment, tact, and firmness in interaction with faculty, students, staff and IRB members, subjects and others. Ability to make appropriate decisions and maintain strict confidentiality.
Experience and knowledge of faculty and residency recruitment process.
Experience and knowledge of the MedHub Evaluation System.
Proven knowledge of UC policies and procedures.
Knowledge of medical terminology.
Knowledge of the Electronic Residency Application System (ERAS).
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.