DEPARTMENT: St. Thomas Aquinas Program SUPERVISOR: Director for STAP HOURS: Part-Time, Monday-Thursday, 9:00am-5:00pm GRADE/SALARY RANGE: 2
Under the director of the Director for the St. Thomas Aquinas Program, the STAP Administrative Assistant provides general support for St. Thomas Aquinas Program, advancing overall program goals and providing direct outreach to the student population. As a key team member, the STAP Administrative Assistant serves as an initial point of office contact, collects and organizes data, performs student outreach, manages team meetings and calendar, is responsible for data collection and entry and must collaborate across campus to assist in the overall operation of the program.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Provides outreach to prospective and current STAP students to set up appointments and collect information. Manages the calendar of the Senior STAP Counselor and Director for STAP.
Manages, updates and verifies student files including data entry of visits, correspondence, tutoring, GPA information and college status.
Serves as an initial point of contact for all STAP students entering office and ensure smooth operations by updating yearly calendar, verifying accuracy of workload reports/rosters, maintaining/ordering supplies, student information, etc.
Provides as back-end support to help manage and maintain online platforms and reports including Jenzabar, SLATE, SLACK, Canvas, Lion’s den and Infomaker.
Collaborate with Administrative Assistants for academic departments across the campus to facilitate smooth transitions for students with advisors, major changes, requires paperwork and other issues relating to student success.
DESIRED MINIMUM QUALIFICATIONS
Databases - Powerfaids, Canvas, Jenzabar software (preferred not required)
High school diploma or GED
1-3 years' experience
TOOLS AND EQUIPMENT USED
Desktop computer, including spreadsheet and word processing software; copy machine; fax machine, printers, and scanners.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, and hear. The employee is occasionally required to walk; use hands and fingers to operate, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Molloy College, an independent, Catholic college, rooted in the Dominican tradition of study, spirituality, service, and community, is committed to academic excellence with respect for each person. Through transformative education, Molloy promotes a lifelong search for truth and the development of ethical leadership.
All Molloy College employees are expected to display an understanding of and a commitment to the College's mission and core values; foster relationships with a spirit of inclusivity, compassion, and respect; appreciate and celebrate differences and support a welcoming and hospitable environment that is responsive and helpful to all members of the Molloy community and beyond.
Women, minorities, persons with disabilities and veterans are encouraged to apply.
Molloy College does not discriminate on the basis of an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, or military status; in its administration of educational policies, programs or activities; its admissions policies; or in employment practices.Molloy College takes its responsibility seriously to establish an environment in which the dignity and worth of all members of the institutional community are respected. In its effort to provide an optimal learning environment the College seeks the appointment of persons who are highly qualified and whose background is appropriate to fill each vacancy. It is College policy to recruit, employ, retain and promote employees without discrimination regarding sex, race, color, creed, religion, age, marital status, sexual orientation, veteran status, national or ethnic origin or physical disability. In selecting for employment, the College is committed to the highest standard of excellence and will select the best qualified candidate. In cases where there are equally qualified candidates for positions, selection will be made from those groups of persons who have been identified by the Federal and State Governments as having been discriminated against in the past.
Molloy College, an independent, Catholic college rooted in the Dominican tradition of study, spirituality, service and community, is committed to academic excellence with respect for each person. Through transformative education, Molloy promotes a lifelong search for truth and the development of ethical leadership.