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For over 50 years, the Office of Minority A??airs & Diversity (OMA&D) has advanced diversity, equity, and inclusion at the University of Washington, a campus that sits on tribal land. Through our programs and partnerships, we create pathways for diverse populations to access postsecondary opportunities, nurture and support their academic success, and cultivate a campus climate that enriches the educational experience for all. This legacy of work continues to drive excellence at the UW and together, we help the university work toward its vision for becoming a more just and equitable campus community. More information about the Office of Minority Affairs & Diversity is available at uw.edu/omad. Within OMAD is the College Access unit that implements programs focused on expanding access for underserved communities by partnering with K-12 school districts, two-year colleges and community coalitions.
We have an outstanding opportunity for a Program Operations Specialist to ramp up a new partnership with a national nonprofit college access organization, College Advising Corp. The Program Operations Specialist will provide leadership, oversight, and compliance with all applicable rules and regulations pertaining to the College Advising Corps (CAC) partnership. This project is a collaboration between the University of Washington (UW), College Advising Corps (CAC), 13 school districts and several community-based partners. The position is located in Seattle, WA but would need to travel frequently to the Yakima Valley or Mount Vernon as needed. UW is launching the UW College Advising Corps (UWCAC) in the fall of 2021 as a public service program to address the widening gap in college access for low income, first generation, and under-represented students. Our mission is to increase the number of these students entering and completing higher education. The Corps places recent university graduates in high schools throughout Yakima, Skagit, Grant, and Klickitat counties to work alongside counselors and other college access organizations. These near-peer college advisers assist high school students and their families with college searches, essay writing, SAT/ACT prep, college applications, FAFSA completion, scholarship searches, college visits, and successfully transitioning to post-secondary education.
This position leads and manages day-to-day operations for University of Washington College Advising Corps, a partner program of the College Advising Corps. The ideal candidate for this position must have a sincere interest and ability to engage, collaborate with, support, and educate recent college graduates. They should possess strong skills and experience in management; supervision; program structure and process; building strategic relationships, grant writing, and management; documentation, data collection, and analysis. They should have a track record of execution and change-orientation; open-mindedness; focus on learning, assessment, constant improvement, and accountability. They must also have a willingness to embrace the CAC core values of grace and humility, grit and tenacity, data-driven, and learning and innovation.
The ideal candidate for this position will be a mature leader with experience in managing programs in college access or advising, national service, college admissions, school counseling, K-12, nonprofit management, and/or higher education. The Program Operations Specialist is also responsible for the coordination of administrative functions pertaining to program administration and compliance, working with the grant Principal Investigator (PI), the UW Office of Sponsored Programs, Grant and Contract Accounting, Travel, and Purchasing in order to assure compliance with UW, State, and Federal regulations. In addition, the Program Operations Specialist will work closely with the project Superintendent’s Board, project school coordinators, contractors, vendors and will supervise a staff of 10+ Advisors. The Program Operations Specialist will closely monitor budgets and expenditures with the Office of Minority Affairs and Diversity Fiscal Unit monitoring the program’s budgets and expenditures. This position will also work closely with GEAR UP Rise Up leadership to ensure alignment with common partners. Last, this position will, in the long term, help ramp up this new program and help raise funds for long term sustainability.
Leadership •Provide leadership and strategic direction to student educational programs and professional development programs. •Provide leadership and strategic direction to pursue fundraising opportunities that make this program sustainable over the long term. •Cultivate alliances and support with external agencies and programs to meet the goals and objectives of the grant. •Develop strong working relationships with partner agencies, schools and school leaders, and peer CAC professionals. •Collaborate with other existing programs within OMAD, other UW precollege programs and departments, and community based college readiness programs. •Conduct short term evaluations of the programs and activities, cultivating a culture of continuous improvement. •Conduct research with appropriate staff to determine program effectiveness and student outcomes.
Program Administration •Oversee University of Washington College Advising Corps program budget. •Manage aspects of grant funding as needed (e.g., assure deliverables, complete and submit reports, coordinate site visits, coordinate inquiries from grant agencies) •Track and manage grant funds to assure their proper use, maintain records, and prepare financial reports as necessary. •Work collegially with College Advising Corps funders and provide reports regarding program outcomes, progress, and activities as requested. •Oversee ongoing data collection and analysis processes and program outcomes reports (e.g., liaison to the national office, work closely with program data analyst and data contacts at school districts and in partner high schools). •Evaluate the performance of program through visits to high schools on a regular basis and development and oversight of a formal review process with high schools to assure program goals are being met. •Regularly analyze data collected through the College Advising Corps’ web-based platform, GRACE, to gauge the effectiveness and impact of individual advisers and the program as a whole.
College Advisor Recruitment, Training, & Management: •Oversee the recruitment process for 10+ college advisers per year •Actively engage with the undergraduate student community at UW, Heritage University, WSU-TC, CWU, and WWU, visit student organizations and classrooms to make presentations on behalf of UWCAC. •Keep recruitment information up-to-date, including powerpoint presentations and high school profiles •Hold engaging information sessions for interested candidates •Run interview process each year for open college adviser positions •Lead planning and implementation of summer training •Lead planning and implementation of in-service training •Gauge training needs and interests of college advisers on an on-going basis •Develop content as needed for UWCAC •Assist each adviser in the development of site-specific strategic plans to assist advisers in reaching their Key Performance Indicator goals. •Assess advisers’ effectiveness and encourage professional development. •Provide effective supervision, coaching, and leadership and evaluation for advisers. •Communicate regularly with advisers, visit advisers in their service communities, and implement additional methods for assuring advisers meet the Key Performance Indicator goals of UW, College Advising Corps and funders.
Collaboration with Community-Based Agencies: Coordinate program activities between and among businesses, community based agencies and other educational institutions.
Core Effective communications: Expresses oneself clearly and empathetically in interactions with others in all forms of communication, i.e., verbal and written, one-on-one and group, etc. Interpersonal Awareness: Builds and maintains positive relationships and actively contributes as a member of working teams to achieve results. Professional Credibility: Takes responsibility for meeting goals, objectives, obligations, and solving problems while representing the mission, vision and values of the organization. Critical Thinking: Obtains, analyzes and evaluates information effectively in the face of ambiguity. Makes appropriate decisions based on relevant information and experience. Ethics and Trust: Models and upholds the values of candor, openness, inclusiveness and honesty despite internal and external pressures. Acts consistently with Washington State ethical guidelines and organizational core values and beliefs. Valuing Diversity & Inclusiveness: Respects, values and contributes to the UW’s commitment to inclusiveness and diversity.
Management Capacity Builder: Exhibits commitment to developing others to become leaders. Driving Results: Effectively communicates objectives and guides direct reports and team members to make decisions and achieve goals. Organizational Planning: Develops and manages comprehensive team goals and measures team progress while balancing short-term and long-term priorities that are consistent with the organization’s mission, priorities and goals. Managing Conflict: Recognizes and addresses conflicts and disagreements in a safe and respectful environment, manages conflicts collaboratively, and builds consensus with the best interests of the organization in mind.
Strategic: Visioning: Anticipates emerging trends and issues in College Access and develops a clear sense of purpose and goals that focus and drive the creative energy of the organization in alignment with the organization’s mission, vision, and values. Organizational Acumen: Analyzes a situation, balances reason and the interest of others, and acts in a decisive, timely and appropriate manner that is congruent with the organization's values, goals and mission to achieve success. Selflessness: Demonstrates ambition first and foremost for the organization and concern for its success rather than for one’s own personal gain. Professional Will/Fearlessness: Displays an inner intensity and dedication to making everything the best that it can be. Shows resolve and determination to make the organization great. Focused on Organizational Sustainability: Communicates uncompromising desire to make the organization even more successful in the next generation.
REQUIREMENTS: •A minimum of a Bachelor’s degree plus 5 or more years experience in relevant community work. Knowledge of and experience with college access, K-12, preparation, and guidance efforts with underrepresented youth and parents. •Demonstrable passion for College Advising Corps’ mission. Effective leader with the ability to anticipate, develop and effectively communicate long-term vision, values and strategies that focus and drive the create energy of the organization •Commitment to secondary and higher education with an extensive knowledge and experience in industry trends. Experience in synthesizing information to balance the interests of multiple parties and act in a decisive and timely manner. Able to work with various constituents including the academic community and prominent volunteers to define and articulate the University’s image and priorities. Able to operate with the University’s culture, vision, mission and values in mind, and encourage others to act in a manner aligned with organizational culture, values and mission.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED EXPERIENCE •Conversant / bi-literate in English / Spanish preferred
This is a grant funded position.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.