Location: Worcester, MA Category: Staff and Administrators Posted On: Mon Jun 21 2021 Job Description:
The Assistant to the Dean of the College & Administrative Coordinator will support the Dean of the College and the Associate Dean of Academic Enhancements in the operations of the Office of the Dean of the College as well as its functional units in the Academic Enhancements area, including but not limited to the Offices of Study Abroad and Away, Prestigious Fellowships and Scholarships, Academic Transitions, and Community Engagement and Volunteering.
Serve as initial contact and intake for the DOC and its functional units;
Manage the calendars of the Dean of the College and Associate Dean of Academic Enhancements;
Oversee, assess and manage the DOC's budgets and transactions, endowed funds, university prizes, and grants;
Maintain all DOC websites and work with Marketing and Communication and the DOC and Associate Deans on coordinating a holistic virtual presence for the LEEP Student Success Network;
Assist with developing and managing a student data collection system, including collecting, tracking, and reporting data for retention, student success, and assessment purposes;
Manage and track financial transactions (internal and external) and requisition software (Smart Buy Plus);
Assist with Banner and Acalog-related tasks;
Create print, electronic, and virtual graphics for informational and marketing communications;
Compose and prepare routine correspondence, reports, and memoranda for administrators/staff members as required;
Other duties as assigned by the Dean of the College and the Associate Deans of the College.
Primary assistant to the Associate Dean of Academic Enhancements and the Dean of the College:
Member of administrative team in the DOC and the Academic Enhancements Department.
Review and assess all processes and procedures for the Dean of the College Office and improve administrative efficiencies and effectiveness.
Provides administrative support to UAB (i.e., preparing meeting documents, attending meetings, and taking meeting minutes). Schedule and attend weekly meetings, collect and distribute background materials, create minutes.
Provide administrative support for all DOC meetings, and for Academic Enhancement team meetings when needed.
Support Data Management and Retention and Assessment Efforts:
Assist the DOC in collecting data for reporting, retention, and assessment purposes including assisting with the development of a data collection/tracking system.
Budget Oversight and Recording Keeping:
Oversee expenditures and processes for Dean of the College, Associate Dean and Academic Enhancements budgets, prizes, and grants.
Manage SmartBuy Software.
Manage various Dean of the College Lists, Surveys, and Awards:
Manage Dean's List.
Coordinate with Registrar and Marketing to publicize the Dean's List each semester. Update Dean's List webpage content. Answer questions from students and families.
Manage Salute to Student Scholars Event.
Create, execute and manage Outstanding Teacher of the Year Survey.
Coordinate and manage all aspects of event planning including: venue booking, coordinating with Facilities Management and Media Services' needs, script preparation, coordinate awards and create award certificates, communicate with awardees and monitor reservations/attendance, work directly with marketing to create program brochure. Attend and work the event.
3-5 years administrative experience in higher education.
Knowledge of higher education and complex organizations is essential;
Budget management and budget analysis;
Data collection and analysis and assessment;
Event planning / even management experience
Lateral management experience;
Excellent communication and organization skills;
Ability to work effectively with a range of people;
Skill with SmartBuy, Banner, and other databases and software;
Ability to maintain website;
Capacity for independent work and decision making;
Supervise work study students (3-5)
Prior experience working with and contributing to a diverse workplace with the ability to interact effectively with a broad range of constituents on campus
This is a Full-time position with excellent benefits, which include employee and family tuition benefits, 4 weeks' vacation, generous retirement plan, free use of campus fitness center and many more.
Clark University currently requires all employees and students to be vaccinated against COVID-19 no later than July 15. Exemptions will be made for medical or disability reasons or religious beliefs, and could be made, at the sole discretion of the University, for other well-documented reasons.
Clark University embraces equal opportunity and affirmative action as core values: we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. This commitment applies to every aspect of education, services, and employment policies and practices at Clark. Our commitment to diversity informs our efforts in recruitment, hiring and retention. All positions at Clark share in the responsibility for building a community that values diversity and the uniqueness of others by exhibiting integrity and respect in interacting with all members of the Clark community to create an atmosphere of fairness and belonging. We strongly encourage members from historically underrepresented communities, inclusive of all women, to apply.
Founded in 1887, Clark University is a liberal arts-based research university committed toscholarship and inquiry that addresses social and human imperatives on a global basis. It is the place where Robert Goddard invented the modern rocket, where Sigmund Freud delivered his only lectures in the United States, and where current students stake their claim to the Clark motto, “Challenge Convention, Change Our World,” which is the rallying cry that inspires our community every day. Located in Worcester, Massachusetts, Clark University educates its undergraduate and graduate students to be imaginative and contributing citizens of the world, and to advance the frontiers of knowledge and understanding through rigorous scholarship and creative effort. The University’s engages students in such areas as biology, chemistry, economics, geography, psychology, urban education, management, environmental science and policy, Holocaust and genocide studies, and international development and social change. Clark University’s pioneering model of higher education, LEEP (Liberation Education and Effective Practice) compels undergraduate students to thrive in authentic world and workplace settings, and prepares them for lives and careers of consequence.