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Academic Counselor - Senior in the School of Engineering and Technology (SET) provides comprehensive student services and administrative support for our high demand undergraduate technology and engineering majors. This position reports to the Academic Administrator.
The Academic Counselor Senior is responsible for advising students seeking undergraduate degrees in the School of Engineering and Technology. This position will also collaborate with several campus units (Student Affairs, Equity and Diversity, International Student Services, Campus Housing, Office of Undergraduate Education, Global Honors, Study Abroad) to ensure effective student services.
This role will advise over 700 current undergraduate students; advise a large number of prospective transfer, freshman, and current students majoring in STEM fields; assist with the admission process; collaborate with faculty and staff on curriculum development, program policies and accreditation issues; and will represent SET on school, university, and community committees. The Academic Counselor Senior will make independent decisions yet operate in a collaborative team environment where clear and consistent communication, innovation, and a commitment to outstanding student services are highly valued.
Academic Advising •Provide one-on-one advising to current and prospective students in-person, by phone, email, or online appointments. •Effectively advise prospective students on SET major options, competitive admissions process, and strategies for improving admission possibilities. •Discuss next steps and alternate major options with students denied admission. •Educate students about the relationship between their personal strengths, interests, and academic opportunities. •Assist students in navigating university systems and resources. •Serve as point of contact for students, faculty, and staff for department, college, and university requirements; interpret and communicate them effectively. •Collaborate with other university offices in student services (Admissions, Financial Aid, Disability Resources, etc.). •Counsel students experiencing academic or personal problems, including students dropped from the University for low-scholarship, and make referrals to appropriate campus resources when necessary. •Foster student understanding of graduation requirements to facilitate successful realization of academic, personal, and professional goals. •Use campus database systems and data warehouses to maintain student records, update student records, run reports, and create program statistics. •Conduct information sessions, new student orientations, and workshops to groups from 10 to 200 participants.
Program Support •Act as a program resource for colleagues across campus and other educational institutions. •Serve on campus committees for university-wide student advising, outreach, admission, orientation, and retention activities. •Attend program committee meetings and advise faculty and other staff on current trends that are affecting the students, both prospective and current students. •Assist with program accreditation such as ABET. •Provide coordination and support for events related to the SET undergrad programs and students, such as college visits. •Establish and maintain collaborative working relationships with advising peers in other departments and campus colleagues (e.g., Student Affairs, Equity and Diversity, International Student Services, Campus Housing, Office of Undergraduate Education, Global Honors, Study Abroad, etc.) to offer joint programs which help students integrate their academic, career, and personal goals. •Serve as liaison to UWT academic major(s), program(s), and administrative department(s). Provide consultation to departments/schools throughout campus. This may include working on publications, serving as a resource for information and policy interpretation, or handling special projects. •Serve on departmental scholarship committees. •Assist with curriculum modeling, planning and scheduling updates. •Assist with making sure that all program information is accurate on the website, and marketing materials.
Admissions •Assist with program admission applications, run admissions reports, prepare applications for review. •Evaluate applications and serve on admissions committee. •Coordinate communication of admissions decisions, write admissions notifications. •Prepare and distribute materials for newly admitted students. •Be available on occasional evenings and weekends when needed. Other duties as assigned.
•Bachelor’s degree and at least three years of progressively responsible experience in higher education advising, recruitment, or admissions. •The ability to interact professionally with students, staff, and faculty, including non-native English speakers, using excellent verbal and written communication skills. •Excellent time-management and organizational skills. •The ability to independently manage work priorities across multiple projects, meeting competing timelines, with precision and accuracy. •The ability to handle sensitive situations with diplomacy and confidentiality. •Self-motivated and uses available resources to solve problems and answer inquiries. •Proficiency with Microsoft Office products.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
•Understanding of the student lifecycle. •Must be able to make independent decisions based on University policies and procedures. •Master's Degree in education, counseling, business or related field.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.