Marymount is an Independent, Catholic all-girls high school that fosters confidence, joy, leadership, and a sense of greater purpose in each student. Education of the whole girl is one of the most important pillars upon which the academic and co-curricular programs are built. The school celebrates the individuality of each student, empowering girls to become their best selves academically, emotionally and socially. Established in 1923 by the Religious of the Sacred Heart of Mary (RSHM), Marymount High School shares the tradition of an international network of schools including sister schools in New York, Europe, and South America. Located in Westwood/Bel Air, just north of UCLA in Los Angeles, Marymount is an Apple Distinguished School featuring a 1 to 1 laptop program and other integrated educational technology.
The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.
Duties and Responsibilities
Answer phones and greet visitors as needed in the reception desk
Schedule appointments and maintain calendar for the Dean of Students
Schedule and facilitate meetings with students/parents/faculty/staff
Collate and distribute mail
Prepare communications, such as memos, emails, reports and other correspondence
Create and maintain filing systems, both electronic and physical in a confidential manner
Perform data entry duties as needed
Responsible for the coordination of Tumbleweed Transportation
Performs other duties as assigned
Set up meeting spaces (food, documents, presentations, etc.)
Prepare google slides for community
Assist with preparation of calendar documents
Research as needed
Maintain analog and digital files
Fill out expense reports
Help with any clerical work and supply/food ordering for ASB
Assist the Head of School as needed.
Other duties as assigned
Proficient in Microsoft Office and Google software
Trustworthy – able to maintain confidential information as appropriate
Strong organizational skills – the ability to balance multiple projects and changing priorities without losing focus
Excellent verbal and written communication skills
Able to work in a complex team-oriented environment in order to accomplish department goals and objectives.
A willingness to help others in various departments throughout the school as necessary
Maintain a “solution conscious” attitude when faced with challenges
Able to follow and complete detailed verbal and written instructions within specified timeframes
Able to perform assigned duties with speed and accuracy