The Maine Small Business Development Centers (SBDC) provide comprehensive business management advice and education to Maine entrepreneurs and small business owners through a network of professional business advisors. There is currently an opening for an Administrative and Data Manager in Portland, Maine. This is a full-time, grant funded position.
The Administrative and Data Manager for the Maine SBDC has primary responsibility for managing the daily functioning of the Maine SBDC offices at the University of Southern Maine and the associated data systems. This position is responsible for administrative procedures that carry out the Maine SBDC’s policies and procedures; for independently prioritizing and organizing the Program’s client and non-client related workloads; and for assuring that the Program’s daily activities run smoothly.
A few of this position’s essential functions are:
Designs, coordinates and maintains effective office policies and procedures for efficient and effective workflow of the Maine SBDC offices at USM. Compiles and writes all of the required grant reports from various stakeholders
Oversees the CenterEX client management data system. Ensures accurate data is captured and tracked. Designs and develops all necessary reports. Develops and creates the data upload files required by the US Small Business Administration.
Develops, interprets, implements procedures and policies for statewide client and training data entry and reporting to ensure consistency, quality, and compliance with federal, state and special project contract requirements, and provides solutions requiring a significant depth of understanding when problems or complex issues arise. By law, all SBDC client advising information is confidential and cannot be released without the client’s written consent.
The position is currently operating remotely using virtual meeting technology. Moving forward, the position will be based in a Portland office with flexible scheduling and the opportunity for some remote work.
We live our USM Service Promise Student Focused Every Day and we are looking for team members who understand that promise and support our values: Respect & Care, Integrity, Equity and Responsiveness.
We are the University of Everyone – committed to building a culturally diverse team of leaders, faculty and staff. We welcome applicants who are multi-lingual. Women, minorities, individuals with disabilities and veterans are encouraged to apply.
Bachelor’s degree with five years relevant professional office experience.
Data management experience using databases, word processing, spreadsheets and accounting software programs
Experience working with adult learners
The University of Southern Maine provides a highly competitive benefits package that includes: holidays, vacation and sick time; health, dental and vision insurance; life insurance; short and long term disability insurance; a tuition waiver program for employee and eligible dependents; a 403(b) retirement plan; and more.
Want to know more about employment, benefits and local resources? OurEmployment webpage has additional information to help you become more familiar with developing a new career at USM as well as exploring everything the greater Southern Maine area has to offer.
You will create an applicant profile and complete an application. You will need to upload a cover letter, resume/curriculum vitae and a list of the names and contact information for three references.
All required materials must be submitted by June 27, 2021. We are not able to consider applicants who require Visa sponsorship support.
Appropriate background screening will be conducted for successful candidates.
The University of Southern Maine is an EEO/AA employer, and does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender expression, national origin, citizenship status, age, disability, genetic information or veteran’s status in employment, education, and all other programs and activities. For inquiries regarding non-discrimination policies: Equal Opportunity Office, 101 North Stevens Hall, University of Maine, Orono, ME 04469-5754, 207.581.1226, TTY 711 (Maine Relay System).
About University of Southern Maine
USM is the comprehensive regional and urban institution in the University of Maine System which is comprised of five academic units on three campuses. The Portland campus is located in Maine’s largest city (population 66,000), within a thriving economic and cultural region of the state, on beautiful Casco Bay. Gorham is 10 miles from downtown Portland in the midst of scenic New England countryside. Lewiston-Auburn is located midway between the coast and the mountains, 30 minutes north of Portland. Located a two-hour car drive north of Boston, Portland offers a low crime rate, lack of congestion, excellent cultural and outdoor activities, and a beautiful setting, just minutes from both beautiful sandy beaches and the famous rocky coast of Maine.