As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The University of Washington School of Drama (SoD) is seeking a person to join our staff as Graduate Program Advisor (GPA) and Curriculum and Time Schedule Coordinator. The GPA provides graduate program advising for the School of Drama’s three MFA Programs (Acting, Design, and Directing), as well as the PhD Program in Theatre History, Theory, and Criticism. This position coordinates and supports the recruitment and admissions process of graduate students with emphasis on diversity and inclusion. In addition, this position provides curriculum and time schedule coordination for both undergraduate- and graduate-level courses.
The School of Drama is committed to building and supporting a multicultural community that fosters equity, diversity, inclusion and access. Our faculty, staff, and students are engaged with the ways that race, gender identity, sexuality, ability, class, and ethnicity intersect with and shape the human experience, both inside the educational experience and outside of it. We encourage all members of the School of Drama to think critically about the world around them and engage actively. Thus, we are seeking candidates whose education, work experience and lived experience have not only prepared them to fulfill our commitment to equity and inclusion but have also given them the confidence to effectively engage with students, staff, and community from a wide spectrum of backgrounds. Our faculty and staff are expected to understand and embrace our commitment to respecting and representing diverse ideas, races, genders, sexualities, abilities, cultures, religions, and traditions, and to interrupt behaviors that hinder our work towards anti-racism and our diversity and inclusion efforts. Black, Indigenous, People of Color and members of other under-represented groups are encouraged to apply.
Our mission is to develop innovative and courageous artists and scholars poised to be the creative leaders of tomorrow. We are committed to producing citizens capable of contributing to a more creative, connected, and compassionate world. The School’s graduates go on to careers in theatre, film, television, arts management, advertising, design, creative media and other areas such as law and business where the skills of critical thinking, problem solving, collaboration, entrepreneurship and creativity are essential. The University of Washington serves a diverse population of 45,000 students, faculty, and staff, including 31% first-generation college students, over 30% Pell Grant-eligible students, and faculty from over 70 countries. Seattle is a well-known center of innovation and culture, and the School of Drama enjoys a close relationship with the area’s many regional theatres.
This position entails contact with students, faculty, staff, alumni and prospective students. It requires an individual who can exercise discretion and independent judgement in the execution of duties such as assessing students’ needs in order to provide effective academic advising. The successful candidate should be comfortable with identifying and pursuing creative problem solving, as well as have the ability to effectively write and communicate in a concise manner to a variety of stakeholders.
CORE RESPONSIBILITIES Recruitment and Admissions (20%)
Facilitate the annual admissions process which involves approximately 100 applicants. Respond to questions from prospective students and applicants. Arrange visits as requested.
Update program, admissions, and application requirements on the School’s website and Drama’s profile on the Graduate School’s website.
Coordinate auditions and interviews for MFA applicants. Manage the graduate application process and act as the School’s liaison with UW Graduate Admissions.
Coordinate Graduate School recruitment award applications.
Advising and Student Services (20%)
Meet and correspond with current graduate students to determine needs, evaluate degree progress, communicate class schedules and registration requirements, connect students to available resources, and assist students in solving problems.
Advocate for and support students engaged in various petition processes.
Schedule fall orientation sessions for new and returning students.
Assist MFA and PhD students with completion of requirements related to graduation.
Maintain academic records for graduate students and apprise faculty of student progress.
Serve as the primary liaison to the Graduate School. Attend Graduate School meetings and keep informed of new policies and procedures. Inform faculty and staff of relevant changes.
ASE Appointments, Scholarships and Other Funding (10%)
Coordinate the hiring and tracking of ASEs including employment letters, job descriptions and performance evaluations. Confirm ASEs are correctly entered in the payroll system.
Ensure compliance of UAW/UW contract. Includes creating, updating, and distributing union-compliant graduate student departmental employment contracts, offer letters, and job descriptions. Advise executive director, faculty and staff regarding the interpretation/compliance of the UAW/UW contract.
Maintain employment files of Academic Student Employees (ASEs). Track and document all graduate student support, including assistantships, fellowships, scholarships and other outside funding, creating charts and reports for payroll/budget and decision-making purposes.
Request international student waivers.
Manage scholarship application and award process in conjunction with the Executive Director, Undergraduate Advisor, GPC, and SoD area heads. Includes annual College of Arts & Sciences scholarship applications, Graduate School fellowship or other award nominations.
Coordinate Provost awards for doctoral students.
Curriculum Management and Time Schedule (50%)
Work with SoD area heads, Executive Director, and Undergraduate Advisor to create the annual course plan and the quarterly teaching schedules for all faculty and teaching assistants.
Execute time schedule construction and updates. Track registration in all Drama courses and advise faculty of any high/low enrollment concerns.
Coordinate new course and course change applications, changes to graduate degree requirements, and course fee applications.
Serve as Canvas administrator.
Serve as the IA System Evaluation Coordinator.
Coordinate summer teaching and budget in consultation with the Executive Director and Administrator.
This position requires additional duties in support of academic programs and departmental business including serving as back up for the front desk; monitoring the uwdrama email; and updating the SoD website, databases, calendars, email listservs, student rosters and directories. Attend anti-racism/anti-oppression and anti-bias trainings and workshops as scheduled by the school.
Demonstrated commitment to equity, diversity, inclusion, and access.
Three years of student counseling, teaching or related experience.
Bachelor’s degree or equivalent.
Equivalent education/experience can substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Strong interpersonal skills, excellent written and oral communication skills.
Proven ability to handle confidential student information with diplomacy and discretion.
Demonstrated ability to work independently, effectively, and creatively in a collaborative work environment.
Experience working with and supporting a diverse student population.
Demonstrated proficiency in MS Word and Excel.
Knowledge of University of Washington academic procedures, policies and administrative systems such as MyGrad Program (MGP), Student Database (SDB), Electronic Academic Records System (EARS), and BI Portal.
Curiosity and imagination.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.