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Manager, Subcontracts Administration
Possesses a deep knowledge of Federal Acquisition Regulations, and commercial contracting principles. Demonstrates expert proficiency in managing personal portfolio and advising account teams on contracts administration matters. Serves as a business advisor to account teams on all facets of Federal contract administration activities and handles complex/strategic high value sub contractual matters that have a direct impact on Firm revenue generation and retention. Practices independent judgment and analysis of significant issues and identifies resolutions. Provides advisory level subcontracts support to account leadership that shapes and strengthens win strategies on Federal engagements. Perform strategic subcontract negotiations and ensure completion of various subcontract projects. Connects with the strategic subcontracts companies and keep collaborative relationships with the companies.
Reviews and analyzes subcontracts matters to ensure that they are understood and to inform team's strategy. Attention to details and ability to work collaborative with multiple teams on many items is essential. Compiles and analyzes subcontract related data, enters data in multiple internal databases; and maintains historical information and documentation.
Proactively identifies and analyzes subcontracting issues, solving standard/routine subcontract activities. Keeps teams fully informed on all subcontract standards, plans and policies. Develops and maintains subcontract files in accordance with applicable governmental regulations and Deloitte's procurement policies and practices. Ensures the timely filing and reporting of subcontract data entry into various systems and monitoring of data updates.
Ability to effectively and persuasively communicate and collaborate with peers, internal leadership, and clients. The Manager will primarily work with the USAID programs, however may work also on MCC, UN and DOS programs. USAID implements a broad range of the primary program areas, including but not limited to: agriculture and food security, economic growth and trade, democracy, rights and governance, education, climate variability and change, human population and health, social development and gender equality, disaster mitigation and response, reconstruction, environmental and natural resource management, and urban development.
Illustrative Duties and Responsibilities
Guides and coordinates proposals and award activities for assigned subcontracts. Ability to provide guidance to internal teams relating to all phases of the subcontract lifecycle is essential.
Independently conducts reviews of complex subcontract actions in all phases of the subcontract life cycle - develops and implements tactical action plans to address risks and opportunities. Proactively provides support to the development, review, and negotiation of subcontracts, modifications, subcontractor NDA and teaming agreements consistent with company policies.
Responsible for compliance and accuracy of the subcontracts administration for assigned portfolio. Reviews Federal solicitations and provides support for Subcontractor Requests for Proposals. Prepares documentation for inclusion in Deloitte proposals in response to Subcontractor pricing, narratives, and consent requirements.
Develops skillset and knowledge to serve as a domain expert on selected areas related to federal subcontracts and acquisition-- Serves as the group SME for a selected acquisition/subcontracting topic.
Monitors assigned subcontracts portfolios (to include pipeline and contract performance) to identify risk areas and opportunities to maximize revenue creation and retention.
Manages individual workload to ensure the timely and compliant accomplishment of project deadlines and completes accurate internal and external client deliverables.
Collaborates with other enabling areas to address complex subcontracts administration and proposal challenges.
Accurately and timely performs subcontract data entry into various systems and monitors data updates. Resolves discrepancies related to contract documents and ensures data quality and accuracy.
Tracks and communicates the keys issues and status of contracts portfolio relative to subcontract requirements. Organizes documentation and filing in accordance with policies and procedures.
Completes negotiations of complex and/or non-standard subcontracts, Tas and NDAs and other agreements.
Actively shares lessons learned to facilitate knowledge sharing within team and larger organization.
Performs other job-related duties as assigned.
Maintaining Key Relationships and collaboration with:
Managers, Senior Managers and PPMDs - account team
Managers, Senior Managers, Consultants - business development team
Managers, Senior Managers and PPMDs - enabling areas teams (contracts, subcontracts, pricing, billing, policy, OGC, QRM, etc.)
Limited immigration sponsorship may be available.
All candidates must be willing and able to travel as needed for their clients, however, depending on staffing needs, post positions are in-office-based with limited travel required. Ability to travel up to 25%. While 25% of travel is a requirement of the role, due to COVID-19, non-essential travel has been suspended until further notice.
Internal Number: 13957444
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