Reporting to the Department Administrator (DA), with both independent and collaborative responsibilities, the Undergraduate Program Coordinator provides support for the Department of History of Art and Architecture (HAA) undergraduate program.
The coordinator serves as the primary administrative contact for HAA undergraduate concentrators, joint-concentrators, secondary field students, and prospective concentrators (full, joint).
Advises students on University, College, FAS and HAA guidelines and policies. Monitors student progress, progress toward degree requirements, transcript annotation, and reports significant academic changes to the Director of Undergraduate Studies (DUS) and the Registrar's Office
Supports the HAA Architecture Studies Track, jointly organized with the Graduate School of Design. Coordinates communication between directors in HAA and GSD, and faculty and staff in HAA and GSD; ensures smooth operation of studio courses; advises concentrators and students on pathways through the track and engagement with studio courses; coordinates studio course final reviews, independent study options, study abroad options for design education, and senior theses with a design component
Advises all HAA undergraduate students about course requirements, evaluates transfer credits, assists students in academic goal setting and long-term planning; serves as a faculty liaison for academic conduct and difficulty.
Identifies options for students to satisfy degree requirements in HAA concentration and other courses of offering across the university; evaluates and makes recommendations on petitions and amendments to student's program of study
Prepares and maintains student and program records according to department and University records management guidelines
Liaises with internal and external constituents (Registrar's Office, OUE, Graduate School of Design, Harvard Art Museums, AFVES, and peer Undergraduate Program Coordinators)
Reviews study abroad, cross-registration, and study out of residence courses and prepares department petitions to the Ad Board
Coordinates recruitment and advising events, and meetings between HAA Department officers and undergraduate representatives; plans department undergraduate social and academic events
Senior Thesis Program: supports Senior Thesis Advisor; coordinates committees, meetings, events/awards; guides concentrators in the development of their project, preparation for summer research fieldwork, and assists with the logistics of senior thesis projects
In conjunction with DUS, coordinates the HAA undergraduate tutorial program
Organizes application and award process for undergraduate student prizes, travel fellowships and grants, and summer internship opportunities; Responsible for submitting limited submission applications on behalf of the department prior to deadline
In collaboration with the Chair, DUS, DGS, and Graduate Coordinator, develops a plan of courses of offering each academic year
Maintains HAA Department Course Catalog; collects course names and descriptions from Faculty each semester; creates Department teaching schedule, including room assignments; schedules sections for Teaching Fellows
Builds and maintains a database of HAA undergraduate concentrator alumni, and updating alumni of on-going events and initiatives in HAA
Maintains the Undergraduate Program pages on the HAA website.
Schedules space for HAA courses/events held in HAA, GSD and the Harvard Art Museums spaces
Coordinates the Classroom to Table Program; monitors spending of funds to stay within budget
Processes accounts payable and reimbursements for department expenses; maintains financial records according to University policies
Attends monthly HAA faculty/department meetings and provides undergraduate program updates, as needed
In collaboration with all HAA staff: supports HAA faculty academic obligations; facilitates faculty appointment scheduling; scans/photocopies course materials; answers/routes phone calls, takes messages; sends mail and e-mail messages; distributes mail; receives visitors; answers routine inquiries
Performs related job duties as required to support the department.
Until our return to campus and full operational status, which is still to-be-determined, this interview process and position will take place in a modified manner including virtual interviews, remote onboarding, and remote work.
The Department of History of Art and Architecture (HAA) is an academic department within the Faculty of Arts and Sciences. It is comprised of twenty-three faculty members, approximately seventy-five PhD students and forty undergraduate concentrators. HAA academics and scholarly research spans the globe and covers about four millennia.
Harvard's Division of Arts and Humanities is strongly committed to creating and supporting a diverse workforce. Respect and fairness, kindness and collegiality, and trust and transparency are among the values we espouse and promote in our workplace culture. We work hard to ensure a healthy, inclusive, and positive environment where everyone does their best work in support of Harvard's mission. We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community.
The Faculty of Arts and Sciences (FAS) is not able to provide visa sponsorship for this position.
All formal offers will be made by FAS Human Resources.
TOTAL REWARDS: Harvard offers an outstanding benefits package including:
Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation:Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services. Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.
Minimum three years work experience supporting an academic program in a university setting.
College degree preferred, preferably in the Arts & Humanities. Prior experience with academic program support. Working knowledge of Microsoft Office Suite, my.harvard, Canvas, Oracle Financials, Concur, RoomBook (EMS), Zoom. Demonstrated ability to work as part of a close team of staff sharing responsibilities when necessary to meet the needs of the department. Ability to work independently with minimal supervision. Capable of interacting with and communicating with diverse groups of people with tact and diplomacy. Ability to handle complex and confidential information with discretion and initiative. A positive and enthusiastic attitude with great attention to detail.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 53548BR
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.