Job ID: 2021-12771 Type: Full-Time # of Openings: 1 Category: Student Affairs and Services
Princeton University’s Office of the Dean of Undergraduate Students (ODUS) seeks an energetic, diplomatic, and collaborative candidate to serve as Whig-Clio Program Coordinator. The American Whig-Cliosophic Society is the nation’s oldest collegiate political, literary, and debating union. Founded in 1765 by several prominent Princetonians, including James Madison and Aaron Burr, the Society remains the University’s most historic and largest student organization, with more than 500 members. Today, the American Whig-Cliosophic Society seeks to promote intellectual discourse and functions as the center for campus debate.
Reporting to the associate dean of undergraduate students, the program coordinator will play a key role in advising the American Whig-Cliosophic Society and its subsidiaries, including Princeton Model Congress, Princeton Debate Panel, Princeton Mock Trial, and the International Relations Council. The program coordinator assists in the daily management of programs sponsored by Whig-Clio and its resources, including two vehicles and Whig Hall, which support the goals and objectives of the Society. The program coordinator also works closely with student leaders and organizations to provide centralized and cohesive advising and coordination.
Serves as the primary advisor to the Society and its subsidiaries. Subsidiaries include Princeton Model Congress, Princeton Debate Panel, Princeton Mock Trial, and the International Relations Council. Meets regularly with student group leaders to discuss events, logistics, initiatives, and overall strategy for campus programming and competitions. Serves as a bridge between student leaders and key university offices.
Assists with large-scale conferences and tournaments that are hosted both on and off campus. Provides the first review of contracts with off-site service providers such as hotels, caterers, transportation providers, and audio-visual support vendors. In some instances, travels with subsidiaries to conferences and offers on-site support.
Assists with daily operations and maintenance of Whig Hall, its artwork, historical resources, and all other physical equipment the Society owns and utilizes. Supports and assists in the coordination of building renovation projects, and manages all building reservations by students, student groups, departments, and outside inquiries. Serves as an on-site resource for all inquiries during business hours.
Manages the Society's vans and ensures adherence to fleet safety guidelines. Responsible for all aspects of vehicle maintenance and coordination of van access across the Society and its subsidiaries.
Provides tracking and stewarding of financial resources for the Society and its subsidiaries. Advises organizations on fiscal and budgetary matters and applicable University financial policies. Assists students with invoice processing, student and vendor reimbursements, Princeton Prime, Concur, and reconciling all accounts affiliated with the Society.
Provides bi-annual narrative and financial reports to the Society’s Board of Trustees with updates on the activities of the Society during their fall and spring semester meetings. Provides logistical and administrative coordination in supporting trustee meetings. Serves as a liaison between the Society’s student leaders and its trustees, providing a conduit of information between both groups, as needed.
Works closely with the president of the honorary debate panel to set the prize schedule for its debates and speaking contests, including the preliminary and final rounds. In addition, provides guidance to the honorary debate panel to ensure the prizes are in compliance with gift agreements and trustee directives.
Supports students in their travel to various competitions and tournaments, both nationally and internationally. Ensures students adhere to University travel policies and serves as a first point of contact should issues arise before, during, or after an event.
Assists in the development and promotion of centralized civic engagement efforts in collaboration with various campus partners. Coordinates programming efforts around national and statewide elections, including voter registration activities, voter engagement initiatives, campaign engagement projects, and other programs promoting civic engagement and voter participation at Princeton. Serves as an advisor and assists in the coordination of the Vote100 Fellows program.
Develops outreach efforts to strengthen the abilities and leadership development of undergraduate student leaders. Works with ODUS colleagues to further promote programs that highlight the importance of leading ambitious organizations with integrity, respect, inclusion, and reflection.
Works with the Student Engagement Team within ODUS to support large campus events. Formally assesses and documents ODUS’s work with student organizations, gathering feedback from student leaders to improve and enhance ODUS’s policies and procedures on an ongoing and cyclical basis.
Works with undergraduate leaders and campus partners to promote the Society generally on campus.
Participates in the development of policies, procedures, and programs affecting the Society with potential for such participation to affect undergraduate life more broadly.
Performs other duties as assigned.
Bachelor’s degree by start date.
Experience with and understanding of activities and programs sponsored by Princeton undergraduate student organizations.
Ability to coordinate and prioritize a demanding schedule and a diverse portfolio of responsibilities.
Strong analytical skills and an ability to communicate orally and in writing.
Strong interpersonal skills as well as a demonstrated ability to work as part of a team and interact effectively with students, alumni, faculty, and administrators.
Sensitivity to the needs and concerns of students from diverse backgrounds.
Creativity in advising student organizations on the planning and implementation of programs.
Working knowledge of the current Princeton undergraduate social and co-curricular environment.
Excellent organization and problem-solving skills.
Availability to work a number of nights and weekends during the academic year in order to ensure proper oversight of programs and events.
The final candidate will be required to complete a background check successfully.
Demonstrated creative ability in program development
Experience with establishing new programs and/or initiatives
Working knowledge of web page development and maintenance
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW.
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.