High School Connections Enrollment Specialist Full-Time
Salary: $51,032.76 - $55,602.72 Annually Location: Oregon City, OR Job Type: Division: Institutional Effectiveness and Planning Job Number: 2021-00137 Closing: 6/27/2021 11:59 PM Pacific
Description Clackamas Community College (CCC) aspires to be an inclusive environment where the unique contributions of our diverse students, employees, and the community are honored and valued. We seek to foster a climate of belonging that supports all students and employees in achieving success.
PURPOSE OF POSITION:
Serve as a systems applications technical expert for the Office of Education Partnerships High School Connections programs. Serve as point of contact and informational resource for prospective and current high school students registering in High School Connections programs. Provide information relating to admission and registration procedures, programs and services, grading options, timelines, and assist students in adding and dropping courses. Assess needs, evaluate processes, and design solutions to improve enrollment operations for High School Connections programs that align with college policies and procedures.
ESSENTIAL JOB FUNCTIONS:
1. Registration Assistance and Training (50%)
1.1. Serve as point of contact and informational resource for prospective and current high school students registering in High School Connections programs.1.2. Provide assistance to students, parents, and high schools regarding enrollment processes, procedures and policies by phone, email and in person.1.3. Develop High School Connections written instructions, videos and other registration training tools.1.4. Establish yearly High School Connections registration timelines/calendars in partnership with the Director.1.5. Communicate registration instructions and pertinent resources to students, parents, high school partners, and college faculty. 1.6. Access confidential student records through Colleague.1.7. Create student record in Colleague based on CCC set standards and procedures.1.8. Process registration requests for students for college classes through Colleague.1.9. Collect and enter FERPA releases through Colleague.1.10. Provide password reset services to students.
2. Program Liaison (CTE Pathways, Expanded Options, and High School Plus) (30%) 2.1. Serve as main point of contact for students, parents, and high school administrators and counselors for CTE Pathways, Expanded Options, and High School Plus programs.2.2. Communicate regularly with high school administrators and counselors about getting started information and resources for High School Connections programs.2.3. Communicate and collaborate with CCC academic departments and faculty regarding the CTE Pathways and High School Plus programs.2.4. Request rosters from high school administrators and counselors for participating students in CTE Pathways, Expanded Options, and High School Plus programs.2.5. Provide registration and placement assistance for CTE Pathways, Expanded Options, and High School Plus students.2.6. Track registration progress within designated registration periods each term for CTE Pathways, Expanded Options, and High School Plus.2.7. Code students in Colleague as necessary for state/college wide tracking and reporting purposes (CTE Pathways and Expanded Options).2.8. Pull student transcripts in Colleague by High School Connections program at the end of each term and send to high school counselors and administrators (CTE Pathways, Expanded Options, and High School Plus).
3. Promotion of High School Connections Programs (10%) 3.1. Represent CCC and High School Connections programs at Open Houses, Curriculum Nights or other events at partner high schools.3.2. Assist with Advanced College Credit (ACC) registration events.3.3. Collaborate with team on creation of fliers/informational resources promoting High School Connections programs.3.4. Collaborate with team to provide updates for High School Connections website content.
4. Data Tracking and Reporting (10%) 4.1. Track enrollment by program for CTE Pathways, Expanded Options, and High School Plus by term and annually.4.2. Track enrollment by high school for CTE Pathways, Expanded Options, and High School Plus by term and annually.4.3. Pull reports for all High School Connections programs (for internal and external partners): Grade reports from Colleague and Cohort code reports from Colleague and Reporting Services to share student registration activity with external partners.
Qualifications We are interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage you to apply, if you believe you have a combination of education and experience to meet the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship and/or service will contribute to the College.
Bachelor's degree in related field AND 2 years of directly related work experience. Any equivalent combination of education and experience which provide the knowledge, skills, and abilities required to perform the duties as described.
Knowledge of community college academic programs, policies and procedures. College admission, registration and student data management systems. Software applications including word processing, spreadsheet, database, and web-based tools. General office practices and procedures and recordkeeping.
SPECIAL REQUIREMENTS OR LICENSES
Valid Driver's License acceptable in the State of Oregon.
Other Job Elements The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.
The position requires minimal (20-40%) ability to use dexterity and fine motor skills assemble, build or repair machines or other objects. Frequent (51-80% of the time) use of office equipment.
The position requires minimal (5-20%) physical effort such as lifting, carrying, or movement, etc. Movements required to complete work are not difficult, and only require some degree of agility and hand eye coordination.
The work environment is usually well-protected, with minimal hazards or obstacles (5-20%). There is little or minimal element of personal risk or hazard. Job conditions are usually comfortable, with minimal (5-20%) issues of confinement, temperature change, incident of noise, or interactions of a disagreeable nature, inside/outside work, dirty conditions, exposure to contagious disease, etc. Position may have minimal responsibility for driving.
Supervision of others is not a typical function assigned to this position. May provide training and orientation to newly assigned personnel, and may assign work to student workers.
Works under the general direction of the Director, Office of Education Partnerships.
Clackamas Community College is a diverse community that provides equal opportunity in employment, activities, and its programs. It is the policy of the Clackamas Community College and its Board that there will be no discrimination or harassment in any educations programs, activities or employment on the grounds of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, marital status, disability, veteran status, age, genetic information or any other status protected under applicable federal, state or local laws. The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with rights or privileges granted under anti-discrimination laws. Persons having questions about equal opportunity and nondiscrimination should contact the Chief Human Resources Officer for Clackamas Community College in Barlow Hall at the Oregon City campus, 503-594-3300. Please note the following areas of responsibility, should you need relevant resources or information: Section 504 Coordinator, Disability Coordinator, Oregon City campus, 503-594-3181; Title II Coordinator, Associate Dean, Oregon City campus, 503-594-3392; Title IX Coordinator, Chief Human Resources Officer, Oregon City campus, 503-594-3300.
For technical assistance, please call (855) 524-5627.
Please note: This is initially a self-screening system. We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum/special qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration.
Required documents must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered.
Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in the handbook or association agreement (as applicable) to assess education and experience. For this reason, please be sure to include everything in your application that you want the college to consider towards placement.
Final candidates may be subject to a criminal background check as part of the employment process.
Clackamas Community College participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization. This information is kept completely confidential, is obtained only after a candidate is hired, and will not be used to pre-screen any job applicant.
The college does not sponsor employees in the visa application process if they intend to use this as their means to work in the United States. This means that all required work visas must be in place and supported by appropriate evidence to be employed by Clackamas.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
This job description is a general description of essential job functions. It is not intended as an employment contract nor is it intended to describe all responsibilities, skills, effort, or work conditions associated with the job someone in this position would perform. All employees of Clackamas Community College are expected to perform tasks as assigned by Clackamas Community College supervisory/management personnel regardless of job title or routine job duties.
Applicants are eligible to use Veteran's Preference when applying with Clackamas Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application.
MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) - OR - Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension.
Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.
Clackamas Community College is a values-driven organization serving over 35,000 students (over 8000 FTE). Recognized for its committed, supportive faculty and staff, CCC offers classes and services at three active campuses – the Oregon City campus, the Harmony Community Campus in North Clackamas, and the Wilsonville campus. Our district also includes extension sites located in the towns of Canby and Molalla, where CCC offers English as a Second Language, GED in Spanish, computer science and a variety of community education classes.