At Cedars-Sinai, we're motivated by a collective spirit of innovation and the challenge to continuously improve. Above all, we share a real passion for helping others. This is just one of the many reasons U.S. News & World Report has named us one of America's Best Hospitals--and now we invite you to join us and make a difference every single day in service of this outstanding work - excellence and innovation in patient care, research, and community service. From working with a team of committed professionals to using state-of-the-art facilities, you'll have great resources to do something incredible--for yourself, and for others!
Join our team and help create groundbreaking programs!
The Research Program Administrator works with the Principal Investigator or Department Head to coordinate all aspects of constructing a research program. This will include, development of infrastructure, coordinating research staff, quality assurance, and coordination of grant activities and grant proposals. Administrator will identify improvement areas, prepare policies, train staff, and audit procedures to create an efficient research program. Ensures compliance with all federal and local agencies including the Food and Drug Administration (FDA) and local Institutional Review Board.
Essential Job Responsibilities:
Leads aspects of an entire research program or group of Clinical Research Coordinators, Clinical Research Assistants, Clinical Research Associates, and/or Research Nurses.
Oversees research Quality Assurance and Quality Control within their department or division.
Coordinates grant activities pre award through closure (monitoring budgets, compliance, progress reports).
Identifies process improvement areas to create an efficient and robust clinical research program.
Data compilation, assists with grant proposals, protocol development, scientific publication preparation, and presentations.
May train junior research staff members.
Involved in centralized activities such as auditing and preparation of clinical research policies and standard operating procedures.
Maintains research practices using Good Clinical Practice (GCP) guidelines.
Maintains strict patient confidentiality according to HIPAA regulations and applicable law.
Participates in required training and education programs.
Department Specific Responsibilities:
Partner with the AD of Shared Resources and shared resource leadership team to plan and implement new programmatic initiatives affecting Shared Resource financial management and billing processes and compliance in collaboration with Finance and CSC leadership.
Support the CSC Finance Group in its creation and distribution of reports for the revenues and expenses, Budgets, FTE tracking and position control for each Core.
Generate, trace and distribute grant funding/investigator classification (member vs nonmember), publications, as well as related core metrics required for CCSG compliance
Develop and implement unified NCI-compliant policies, procedures and practices across all shared resource laboratories under the oversight of CSC and CSMC leadership, including but not limited to, fee setting policies, support of Finance group in annual budget process, capital equipment process, coordinated billing and ordering process, planning and evaluation, and performance metrics.
Manage human resource administrative activities for all research staff in Shared Resources. Responsible for performance evaluation, timecard approval, time-off requests, new position requests, new employee on boarding, terminations, grant tracking and other duties.
Act as liaison with the shared resource laboratory directors in the development of large multidisciplinary grant applications, including budget development, usage data, and technical materials. Responsible for supporting the development of Cancer Center Support Grant (CCSG) budgets and reporting requirements in collaboration with Finance and CSC leadership.
Plan and facilitate the Shared Resource Scientific Oversight and User Advisor Committees that meets to review shared resource plans, performance, results from member surveys, discuss external advisory board reports, future needs of researchers, etc.
Coordinate the annual capital equipment request process that solicits input from shared resource laboratory-specific scientific advisory committees and major constituents, and the scientific committee that is tasked with evaluating capital equipment requests.
Coordinate with EIS to provide administrative system support for implementation of billing or other software across all shared resource laboratories managed under CSC managed Shared Resources.
Coordinate with marketing and communications on developing and updating marketing materials, communications and websites.
Participate/assist with common business meetings with shared resource laboratory directors to review member usage, happiness, operations, and overall performance.
Develop training programs and tools to facilitate user access and the use of shared resources.
Develop and employ surveys to acquire member feedback and happiness.
Bachelors Degree, required
5-7 years of directly related experience
Working Title: Research Program Administrator - Shared Resources
Department: Cancer Inst Shared Services
Business Entity: Service Lines & Ops
City: West Hollywood
Job Category: Family & Function, Service Lines & Ops
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major t...eaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.