UCSD Layoff from Career Appointment: Apply by 05/20/2021 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 06/01/2021. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This posting will remain open until filled.
The Department of Medicine (DoM) is the largest department within the UCSD School of Medicine (SoM) and is responsible for fulfilling its teaching, research, and clinical missions. DoM employees approximately 500 salaried faculty, nearly 200 academic appointees, and more than 300 residents, fellows, and postdocs supported by almost 1,000 staff members. The Sponsored Projects Office (SPO) functions within DoM Administration and interfaces with data and individuals throughout the department, SoM, campus, and Health System, regarding financial and operational matters.
Under general direction of the Administrative Vice Chair (AdVC) and the Director of the Sponsored Projects Office (SPO), the Assistant Director-Sponsored Projects Office is responsible for providing leadership, training, daily management, planning, coordination and supervision of the complex financial activities in the Department of Medicine. The incumbent will complete complex financial reporting to include budget development and trend analysis, create and compile financial reports which track spending patterns, capture statistics and identify trends. This position also develops and implements system improvements for pre- and post-award service and audit those systems for quality control.
Duties will be split between pre-and post-award fiscal management, analysis, and administration of sponsored projects profiles and supervision of a team of SPO fund managers. Pre-award activities include development of budgets in conjunction with PIs and lab staff, oversight and review of proposal packages, communication with central pre-award offices and coordination of proposal submissions. Post-award activities include direct management of budgets and short and long term financial planning. Provide direct supervision to 5-9 SPO fund managers, including daily management of work flow, performance, reporting, and complex financial/ fund management. In the absence of the Director of Sponsored Projects, serves in Director capacity. Perform analytical studies and prepare complex ad-hoc reports. Consult and advise faculty, division administrators, COO, CFO, AdVC, division chiefs and department chair on all aspects of financial activity. Provide advice and guidance on complex policies and procedures for faculty, business office, and division level staff. This position will have departmental responsibility for E-Cert compliance, Sponsored Project Risk Management analysis and ad hoc statistical reporting.
The individual will also be responsible for supporting higher level research administration questions and supporting high profile faculty to ensure that the research mission of the Department of Medicine is fully supported. Supervises a small staff of Research Administrators working on grants or contracts according to established policies and management guidance. Recommends changes to department policies and practices. Receives assignments in the form of objectives with goals and the process by which to meet goals. Exercises judgment within defined procedures and policies to determine appropriate action. Identifies risks and responds accordingly. Provides priority setting and work flow analysis. Uses advanced contracts and grants concepts to manage high volume and high complexity transactions.
Nine (9) years of related experience, education/training, OR a Bachelor's degree in related area plus five (5) years of related experience/training.
Working knowledge of contracts and grants transactions and applicable financial systems, as well as related policy, accounting and regulatory compliance requirements.
Proficiency in use of common desktop/web applications. Knowledge of university information systems (Ex: PDS, IFIS, DARWIN, PPS, PCIS, INFOLINK, etc) as well as extensive knowledge and experience of standard financial management and database reporting tools.
Advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
Thorough knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration.
Demonstrated ability to manage high volume and complex transactions. Ability to perform highly complex financial analysis and customized
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