Collaborates and consults with all staff and relevant administrators such as FAAA, Director of Graduate Studies (DGS), Director of Undergraduate Studies (DUS), Architecture Minor Advisor, MAPH (Master of Arts Program in the Humanities), Art History Faculty Advisor, Faculty, and Department Chair.
Advises and provides service to the graduate program, undergraduate program, MAPH, and the programsâ™ relevant directors. Interprets policy, assists students and administration with admissions/recruitment, advises on and tracks degree requirements, provides service on courses, teaching responsibilities, job placement/alumni tracking, internships and professional opportunities, matching students with advisors, and other related activities.Â
Maintains accurate records on student fellowships and financial aid, provides reporting and other related information as needed.
Schedules courses and classrooms, including collaborating with other University and external partners; tracks and maintains bidding and enrollment reports; supports course registration and curricular initiatives. Maintains course records.
Works with faculty on various related committees regarding the departmentâ™s degree programs, student progress, and internal fellowship competitions.
Advises faculty and FAAA about student concerns; discerns when issues need to be elevated and to whom; provides data as needed.
Maintains electronic records and collects data for grant reporting. Attends faculty meetings as appropriate. Assists students and faculty seeking information about student affairs policies, FERPA compliance, and Title IX referrals; represents the department in student affairs training sessions.
Supports the FAAA with appointment and other academic processes for faculty and other academic appointees, tracking OAA appointment planning, helping to develop job ads, meeting requirements and deadlines, drafting memos for Chair; works closely with direct supervisor and divisional staff regarding requirements to be met; assists with on-boarding academics from initial communications and making travel arrangements to acclimating them to the Department, University, and city; supporting unionized lecturer reviews; and other related activities.
Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries.
Interacts with faculty, researchers and staff for committee work or information.
Performs other related work as needed.
Three to five years of relevant experience.
Technical Skills or Knowledge:
Proficiency with Microsoft Word, Excel, Outlook, and a capacity to learn new database/reporting software.
Knowledge of Mac computers, PeopleSoft, Photoshop, InDesign, and Drupal.
Compose original communications in English that are accurate, concise, and which exemplify the professional discourse of the Division and Departments and contribute to their reputation.
Edit and proofread documents in English at a high level.
Maintain confidentiality and use discretion.
High level attention to detail and ability to be accurate.
Critical thinking and creative problem solving.
Create and maintain a professional network of administrators within the University.
Set and adjust to changing priorities.
Recognize and anticipate multiple factors that influence the particular project at hand.
Solve problems effectively.
Meet deadlines and complete work on time.
Keep tasks and documentation organized.
Work autonomously while also as part of a team.
Take direction from faculty and staff supervisors.
Learn new methods to improve the position and to incorporate them effectively into the job.
Maintain a website.
Interact with others in a positive and supportive manner.
Track and manage finances using appropriate software and keep records current.
Basic math proficiency.
Understand the intellectual configuration for the different scholarly sub-disciplines represented in the department and throughout the Division.
Competencies in flexibility, team building, self-direction, multi-tasking, and negotiating.
Familiarity with the University and City of Chicago.
References Contact Information (3)(required)
Letter of Interest in the Position (required)
Please attach a response to the following (required) - For the statement below, what do you feel are important considerations to keep in mind as you work with departmental administration to present and talk through the changes mentioned below with PhD students, and to implement related administrative processes and workflow? What questions and concerns would you anticipate students and faculty might raise?
Leading up to the 19-20 academic year, incoming art history PhD students received (as part of their admissions offers) 5 years of funding ($22-33k annually, depending on their matriculation year) and had registration limits of 12 years (for those who entered in 2015 or earlier) or 9 years (for those who entered in 2016 and later). They were required to pay out-of-pocket tuition, insurance, and student fees after the 5-year funding package was exhausted. Announced in February 2019, PhD students who began their programs in 2014-2018 were given the option of receiving a 6th year of funding ($31k) plus full health insurance and tuition support for the entirety of their program with the caveat that they must graduate within 8 years. Students who entered their programs in 2012 or 2013 were given the option of a partial year of funding plus tuition and health insurance with the same registration limit (8 years). Those students who entered in 2011 or before were not given an option to receive additional funding, but did receive tuition benefits. Students were expected to individually select which option (A: the new package, or B: the offer they entered the program with) to proceed with by spring 2019.
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