Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Department of Executive Vice Chancellor for Administration. This position is for the Danforth Campus. Occasional travel outside St. Louis; regular travel around the St. Louis region.
As the senior advisor to the Executive Vice Chancellor of the Administration, provide supportive oversight, direction, leadership and management for the assigned service areas to ensure the educational, research, and patient care missions of the university, are executed in a cost effective, transparent and responsive manner. Provides recommendations for planning, development and communications relative to strategic long-term planning and its implementation in areas such as Campus Services, HR, IT and other operational areas assigned. Works closely with the Executive Vice Chancellor (EVC) of Administration providing high level project leadership on various endeavors. Represents the EVC of Administration to internal and external contacts. Coordinates and manages the day-to-day operations of the EVC’s office.
PRIMARY DUTIES AND RESPONSIBILITIES:
Develops strategic and long-term planning initiatives and goals that enable the CAO to finalize the long-term vision for leading WU into the future. Leads in the effective implementation of business strategies and long-term plans that advances the University’s mission and deployment of a diverse population of people, technology, processes and systems as needed.
Serves as the chief advisor to the Chief Administrative Officer and provides information and reports as required to plan, develop and finalize effective policy and other needed decisions. Assists in serving as a lead for CAO with responsibility for contributing to the development and implementation of various activities related to HR, IT and other related operational areas assigned. Provides coordination between the EVC’s office and Schools, University faculty, staff, students and external contacts.
Manages high-priority projects designed to achieve the University's mission and strategic vision; builds and maintains successful working relationships and coordinates with a wide range of offices, staff, and stakeholders, internal and external to the University. Establishes and nurtures highly effective relationships with internal and external constituents across all campuses.
Serves as a voice for CAO & VC Administration and represents in various departments, schools, and regional conversations, conveying the complexities of strategy for the University and specifically for employees, technology, infrastructure and operational areas assigned relative to development, and implementation for University priorities. Develops and participates in communicating with various leadership and employees on high priority topics and issues.
Develops presentations; prepares remarks for presentations, draft reports and correspondence. Maintains presentation schedule for EVC and manage completion of major presentations and follow-up. Crafts strategic communications for EVC.
Participates in leading, developing and implementing strategic process improvement and operational change management through applying disciplined understanding and identification of root cause and effect to be analyzed for gaps and improvements so recommendations can be made enabling leadership to be equipped to break down functional silos or barriers, engage stakeholders, and ensure effective initiatives are carried out to create a more diverse, equitable and inclusive community to better support the faculty, staff and student workplace experience meeting complex demands within budget, scope, and schedule. Monitors and reviews CAO’s administration departments for policy, fiscal operations, and University impacts.
Oversees budgetary/financial impacts and assists as requested with budget development activities including the development of analysis for expenditures and various projections. Assists administration in various cost analyses, reports, and may participate in fundraising efforts.
Other duties as assigned.
Bachelor’s degree and 10 years of experience with progressively responsible leadership, or a master’s degree and 8 years of leadership.
Four years of work experience in higher education.
MBA or advanced degree.
Experience in leading large-scale enterprise projects and strategic initiatives.
Knowledge or experience in administrative services, campus services, HR, Information Systems Technology or other related operational areas.
Highly motivated with a strong interest in serving the needs of the university, faculty, staff and students with a demonstrated commitment to customer service, ethics, honesty and integrity and transparency.
Demonstrated success in creating and maintaining a culture of collaboration, innovation, inclusion, accountability and service.
Demonstrated success working with, and an understanding of, underserved populations and their educational as well as socio-cultural needs.
Abilities in relationship building among a highly diverse audience, internally and externally.
A record of leadership and vision that will facilitate successful collaborative efforts across WU schools and departments and with external partners.
Demonstrated effective knowledge and skills in Process Improvement.
Proven track record of effective staff leadership.
Demonstrated highly effective interpersonal skills and the ability to inspire others to work collaboratively.
Demonstrated effective written and verbal communication skills.
Effective knowledge of applicable employment laws and regulations.
Proficient in Microsoft Office tools.
Base pay commensurate with experience.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.