The Administrative Assistant in the Dean of Students Office performs a wide range of administrative and office support activities for the Dean of Students, the Assistant Dean of Students and cluster deans to facilitate the efficient operation of the department and interfaces regularly with students, families, and campus visitors in a timely, accessible, and respectful manner. This is a full-time, 35-hour per week, non-exempt, year-round position.
The Administrative Assistant will schedule and organize meetings, travel, conferences, and activities for all members of the department. Work independently and within a team on projects. This includes recurring projects as well as special or one-time projects. Demonstrate patience, understanding, and respect in interactions with students, families, colleagues, and the visitors while maintaining confidentiality and tact. Acts as liaison to various departments across campus. Maintain a welcoming, inclusive, and respectful office environment.
The successful candidate will have excellent attention to detail, communication, and organizational skills, as well as proficient computer skills. Self-motivation with the ability to prioritize, take initiative and work independently with minimal supervision is critical. Expert in the MSOffice suite including Excel, Outlook, Word, Power Point. Ability and interest to learn new software packages. Excellent interpersonal skills with the ability to collaborate with immediate team and school wide colleagues. Delegate and manage multiple time-sensitive tasks with little supervision. Understand and respect the confidential nature of the work. Keen attention to detail in all aspects of daily and project work. Commitment and ability to articulate the mission of Phillips Academy.
Ability to build and maintain a positive work environment by collaborating and partnering with colleagues and constituencies on and off campus. Occasional evening and weekend work may be required to meet deadlines as well as to collaborate with constituencies.
Bachelor’s degree preferred with five years’ experience working in a fast-paced organization/professional setting as an executive assistant, administrative assistant, office manager or similar role. Ability to discern priorities and respond to immediate needs. Adaptable to changing goals or requirements. Amenable to working in a team and providing back-up support to colleagues. Experience in educational setting preferred.
A full job description will be provided to selected candidates prior to interview.
Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as unrestricted authorization to work in the United States.
About Phillips Academy
Established in 1778, Phillips Academy is a co-educational, boarding secondary school located just north of Boston and which educates students of intelligence and integrity from diverse cultural, racial, socioeconomic and geographic backgrounds. Our motto, Non sibi, not for self, was forged by Paul Revere into the original seal 240 years ago. The school's residential structure enables faculty to support students in their personal, social and intellectual development. The academic program fosters excellence in all disciplines within the liberal arts tradition. Faculty members guide students in mastering skills, acquiring knowledge and thinking critically, creatively and independently. The school strives to help young people achieve their potential not only intellectually, but also artistically, athletically and morally, so that they may lead responsible and fulfilling lives.
The Academy embraces equity, inclusion, and wellness and is committed to establishing a community that encourages people of diverse backgrounds and beliefs to understand and respect one another and to embrace differences of race, gender, gender identity, ethnicity, class, sexual orientation, national origin..., and religion. In its programs, the school seeks to promote a balance of leadership, cooperation and service, together with a deeper awareness of the global community and the natural world.
Andover's 1778 Constitution charges the academy to prepare "Youth from every quarter" to understand that "goodness without knowledge is weak...yet knowledge without goodness is dangerous." This obligation challenges students, faculty, and staff in mind, body and spirit to see beyond themselves and to go beyond the familiar; to remain committed to developing what is finest in themselves and others, for others and themselves.