In the Departments of Landscape Architecture at the Graduate School of Design, reporting to the Program Manager, acts as primary information source and liaison with faculty, staff and students as well as outside the department on matters related to the academic programs. Works with faculty and other staff to support projects, programs, and events including: thesis workshops, reviews, department meetings, open house, admissions, awards and fellowships, exchange programs, summer workshops, accreditation reporting, and course evaluations in addition to others.
Works frequently with other departments in the School – including academic departments, admissions, and registrar. Coordinates departmental role in studio lottery, open house, orientation, commencement, as well as other ad hoc events and initiatives.
With Thesis Director, coordinates advising, plans reviews (including invitations, travel, schedules, and catering), inform students of and enforce policies and procedures, and coordinates all other aspects of thesis for both departments.
With great attention to detail, manages and updates student records and student information databases. Keeps students informed of their progress toward degree, assigns advisors, answers student questions and communicates program related information and policies. Works closely with Registrar on student academic matters, and with Admissions Office and Program Director to track unfulfilled pre-requisite courses.
Works closely with the Program Director and Thesis Director to resolve student issues, update policies, and support the LA programs.
Collects and maintains accreditation materials and coordinates accreditation tasks with Program Manager; maintains various databases and updates on the department websites, including researching appropriate program information to be posted.
Attends and organizes (as needed) Department Meetings, Student Meetings/Information Sessions, Student Forum representative meetings, etc.
Coordinates and completes tasks related to summer program, and final reviews. Oversees student scholarship and award application process.
Participates in coordinating and completing tasks related to school-wide events (both virtual and in-person) such as studio lottery, open house, commencement and related activities. May be called upon to assist with work and events in other Departments and in special projects.
Supports the Program Director, Department Chair, Program Manager, and Department Manager as needed. May be called upon to assist in special projects.
Note: Must be willing to work overtime during peak periods.
The Harvard Graduate School of Design is passionate about fostering a diverse, inclusive, respectful, and professional work environment. Applicants of all race, ability, gender expression and identity, sexuality, religion, education, class, national origin, and diverse backgrounds are encouraged to apply.
Until our return to campus and full operational status, which is still to-be-determined, this interview process and position will take place in a modified manner – including virtual interviews, remote onboarding, and remote work.
In order to be considered for this role, a cover letter is required. Candidates must be authorized to work in the United States now and in the future. We regret that we cannot sponsor a work visa.
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
Three or more years of related experience, preferably in an academic setting. Proficiency with Word, Excel, Access, and web editing.
College background preferred. Essential skills include organization and analytical skills, and a strong aptitude for prioritizing and multitasking under tight deadlines, amid frequent interruption. Must be collaborative and able to work well in a team as well as independently. Excellent customer service including: ability to use discretion, good judgment, and work effectively with all individuals. Strong communication skills in person, in writing and on the telephone.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 54057BR
About Harvard University Graduate School of Design
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.