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The University of Washington Tacoma is an anchor institution that is deeply invested in its local communities and in student success. As one of three campuses of a world-class university, UW Tacoma is dedicated to interdisciplinary and innovative teaching and scholarship and to engaging the community in mutually beneficial partnerships. UW Tacoma’s commitment to access and diversity is central to an environment where students, staff, faculty and South Sound residents find abundant opportunities for intellectual, personal and professional growth. More information about UW Tacoma and its strategic plan can be found here.
The Urban Studies Program has an outstanding opportunity for a full-time Academic Advisor. The Program currently offers three undergraduate degrees, one professional certificate, and two graduate degrees. There are 13 full time faculty members, 3 staff members, inclusive of this position, and 2 student employees.
The Urban Studies Advisor uses professional knowledge and experience, as well as University resources, to empower students to identify interests and match personal strengths with educational and career opportunities. Important aspects of the work include knowledge of the course offerings and pathways, understanding of the relationship between education and career, attention to detail, frequent contact with the University’s administrative systems, and active engagement with the faculty and staff of the Urban Studies Program.
This position is expected to establish and maintain collaborative working relationships with advisors and recruiters across campus, and university colleagues (e.g. Student and Enrollment Services, Equity and Diversity, International Student Services, Campus Housing, Office of Undergraduate Education, Global Honors, Study Abroad, etc.) to offer joint programs which help students integrate their academic, career and personal goals.
POSITION RESPONSIBILITIES Undergraduate Advising Provide one-on-one advising for individual students. This includes but is not limited to the following:
Advise students on a wide range of topics, including admission process, academic planning, scholarship or grant opportunities, internships, and career options
Assist students in the interpretation of program and university requirements and policies
Advise students on their progress in the program, available program paths, and achievement of graduation requirements
Monitor student registration process by tracking registration activity, providing advice about the registration process and quarterly offerings
Educate students about the relationship between their personal strengths and interests, and opportunities in the University curriculum and beyond
Help students overcome problems that hinder academic performance
Guide students through University systems to avoid or overcome administrative problems
Foster student understanding of graduation requirements to facilitate successful realization of academic, personal, and professional goals
Offer group advising to students exploring their academic interests
Graduate Advising Provide one-on-one advising for individual students. This includes but is not limited to the following:
Advise all prospective MA students on a range of topics, including: admission process, academic planning, scholarship or grant opportunities, internships, career options, monitor quarterly progress, certify students meet graduation requirements per UW Graduate School policy
Support admissions processes for the MA in Community Planning program: manage admissions files and file management system, update and review application and admission materials for faculty review committee
Attend graduate admissions selection committee meetings as requested
Monitor and report on acceptances and enrollments
Manage wait lists
Help students overcome problems that hinder academic performance
Act as the liaison to the UW Graduate School and Graduate Program Coordinator(s)
Monitor student academic progress, and address problems in collaboration with Graduate Program Coordinator
Participate in recruitment activities of the School, for both undergraduate and graduate programs
Represent the program at community events, other institutions of higher education recruitment events, and public information events
Provide admission advising to prospective students at 4-5 off campus events per year
Maintain tracking sheet of prospective students
Activate a communication plan with new and prospective students
Collaborate with faculty to develop and manage recruitment events and activities
Participate in the Urban Studies Curriculum Committee (USCC)
Participate in Urban Studies Program and campus events such as orientation, quarterly student social hour events, community lecturers, annual awards ceremony, hooding, Commencement, etc.
Assist in planning and management of student engagement activities to include student orientations, colloquia, program hooding ceremony and student success events
Actively work to support the goals of the UW Tacoma Race and Equity Initiative, and to align Urban Studies advising and recruitment practices with the goals and action steps listed in the Race and Equity Committee Action Plan
Provide data, reports, and information as needed
Represent and participate in university activities (committees, task forces, and professional associations)
Other activities as assigned
Bachelor's degree in Urban Studies, Education, Student Development, Counseling, or a related field AND two or more years of academic advising and/or student recruitment within a higher education setting.
Exceptional critical thinking skills
Excellent public speaking and writing skills.
Demonstrated ability to work independently with flexibility for some evening and/or weekend work.
Ability to work collaboratively in a dynamic, evolving team environment.
Intermediate level proficiency with computer technology, including experience using programs such as MS Word, Access, and Excel. Must be comfortable with creating and explaining data.
Approachable with a desire to support and enhance the student body in Urban Studies and UW Tacoma.
Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience or training in active listening skills and techniques
Experience in marketing or public relations
Experience working with underrepresented and first generation students
Experience in or formal knowledge of urban studies or related fields.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.