Exercises considerable judgment as to the optimal use of the Deanâ™s time, relieving of administrative detail and projects.
Plans and manages select special events, communications, and projects.
Oversees all logistical details of meetings and local, national, and international travel.
Acts as a communications specialist for the Dean, preparing a wide variety of correspondence for Harris, University, and external audiences; ensures appropriate handling of sensitive materials and information.
Ensures the Dean is prepared for meetings and other events by gathering relevant data, statistics, meeting materials, and other pertinent information.
Coordinates information flow, triaging emails and telephone calls for action and follow-up as appropriate.
Operates at the highest level of confidentiality regarding personnel and financial matters and deftly manage unique situations with discretion.
Acts as a liaison between the Dean and other Harris and University executives and offices with tact, courtesy, and confidentiality.
Maintains the Dean or Officerâ™s complex and extremely active calendar and logistical needs, exercising considerable discretion and judgment as to priorities and effective use of the executiveâ™s time. Confirms all meetings, necessary materials, and meeting locations in advance. Reviews upcoming meetings and events weekly with their executive. Arranges complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Independently manages, oversees and implements projects as directed by their Dean or Officerâ™s vision. Prepares and maintains sensitive project plans, budgets, and requirements often with deadline pressures. Tracks progress, solve problems, and provides regular updates to their executive.
Performs other related work as needed.
Proficiency with Microsoft Office, Excel, and PowerPoint.
Working knowledge in support of a senior level executive.
Proven success working with and understanding large and complex organizations, including ability to manage large projects that cross organizational or departmental lines in fast-paced, results-oriented environment.
Excellent verbal and written communication skills.
Effective interpersonal and customer service skills.
Build rapport with a wide range of internal and external partners and facilitate collaboration across the organization.
Handle public contacts with courtesy, clarity, and diplomacy.
Manage sensitive and confidential situations and information with absolute discretion.
Maintain a calm and courteous demeanor and work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.
Strong ability to track, prioritize among, and execute a variety of projects independently and expeditiously.
Solid organizational skills, superb attention to detail, and ability to comfortably navigate ambiguity and uncertainty.
Sound problem-solving skills.
Use appropriate resources to resolve an issue.
Follow an issue through to resolution.
Considerable skill in working both independently and as a team member.
Take initiative, organize, and complete projects with minimal supervision.
Cover Letter (required)
Professional References Contact Information (3)(required)
Writing Sample (required)
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Internal Number: JR10896
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