Baskin School of Engineering Undergraduate Advisor
Location: Santa Cruz Job ID: 18129
Initial Review Date (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The Initial Review Date (IRD) for this job is: 05-31-2021
Dept Marketing Statement Originally founded in 1997, the Baskin School of Engineering is the first professional school at UC Santa Cruz. Over the past 20 years, Baskin Engineering has become a unique 21st century school of engineering and technology, characterized by evolutionary growth fueled by on-going research opportunities that open new areas of intellectual inquiry. Baskin Engineering has grown to include six academic departments, a variety of research centers and institutes, and has ambitious plans for further programmatic growth. The focus of Baskin Engineering educational programming is to instill strong basic knowledge for sound practice in science and ethical engineering for the well-being of society, and its diverse curricula facilitate creative thinking and prepare students for productive and rewarding careers. Baskin Engineering is focused on building collaborative connections and expanding instruction and research activities for faculty and students at UC Santa Cruz, both at its Santa Cruz campus and at its campus in Silicon Valley, the international center of technological innovation.
The Baskin School of Engineering Undergraduate Advising Office provides centralized academic advising for all undergraduate majors in the School of Engineering. The centralized office structure requires that Advising staff stay current with their knowledge of all undergraduate engineering majors and associated minors. The Academic Advisor interacts with students, faculty, other academic department advisors, and the college advisors to support the success and retention of engineering undergraduate students. The Academic Advisor/Program Assistant provides detailed and accurate information and advice on engineering majors and policies.
Under the direction of the Baskin School of Engineering, Director of Undergraduate Advising, the Academic Advisor/Program Assistant will provide administrative support for the Advising Office and will be responsible for reception and managing daily operations. This position works independently to provide information and advice on academic policies and procedures for the School of Engineering, including major and minor requirements, and all aspects of course requirements for degree or program completion. This position escalates more complex issues when assistance is needed. Works independently under general supervision.
Pay, Benefits, & Work Schedule Salary Information: Salary Range: $22.27 - $26.98/hour. Salary commensurate with qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: This position is eligible for Full benefits
Schedule Information: Full-time, Fixed Percentage of Time: 100% Average Hours Per Week: 40 Days of the Week: Mon-Fri Shift Includes: Day
Employee Classification: This is a Career appointment
Provides advice and assistance to students on all aspects of their academic experience, including progression and requirement matters for the School of Engineering.
Collaborates with new and continuing instructors on student advising issues.
Advises students on a wide range of course possibilities and / or ways to complete degree requirements that may not be clearly defined.
Assists faculty on determining course scheduling needs for student progression to graduation.
Evaluates and advises students on petitions for exceptions to departmental / school / college.
Confirms that students have met requirements for degree completion when there are no clear precedents or articulations, such as interdisciplinary programs or when transfer work is involved.
Identifies students with GPA or progress problems, advises students, and recommends appropriate courses of action by the department / school / college (e.g., academic probation, dismissal).
Participates in planning academic curriculum in collaboration with chair and faculty, and with other departments, to ensure student's progress through course sequences, avoid conflicts, and ensure compliance with organization-wide policies.
Determines barriers, distractions, and complications affecting a student's academic success, helps students recognize these key non-academic issues, and makes appropriate referrals for additional therapeutic counseling and / or assistance from other units.
Reviews/advises students on plans, answers questions.
Reviews and completes student request forms.
Acts as Liaison with faculty undergraduate directors in one or more Engineering Academic programs, as needed. Facilitates students' ability to resolve academic issues or concerns. Consults with faculty undergraduate directors or Associate Dean when appropriate. Works collaboratively with Engineering Staff Advisors and faculty to provide effective advising and information for students.
Advises students one-on-one during peak periods. Assists peer advisors when necessary.
Responds to email and telephone inquiries when peer advisors are unavailable or during peak times.
Contacts graduating students quarterly regarding exit requirements.
Schedules exit interviews for graduating students.
Issues independent studies numbers to students and is liaison with Campus Registrar's office regarding Independent Study numbers.
Manages Canvas major declaration courses and coordinates student process.
Reviews/advises students on academic plans.
Conducts graduation checks for students who have applied to graduate. Verifies completion of graduation requirements in the student information system. Contacts students who are missing graduation requirements.
Reviews and completes part-time requests, and petitions.
Attends advising meetings and training as necessary.
Compiles and sends broad announcements to engineering students using Slug Success.
Coordinates transfer summer meeting calendar.
Updates students' portals to reflect major/minor changes.
5% - Other duties as assigned.
Bachelor's degree in related area and / or equivalent experience / training.
Basic knowledge of advising and counseling techniques.
Knowledge of multiple majors, colleges and schools.
Knowledge of college / school policies, procedures, and requirements.
Skills in judgment and decision-making.
Problem solving skills with the ability to identify issues and develop original ideas to solve problems.
Ability to multitask.
Strong written communication skills.
Ability to work independently.
Ability to work as an effective member of a team.
Strong oral communication skills with the ability to actively listen.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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