Position Overview This position holds overall responsibility for supporting and advising in the areas of faculty promotion and tenure, faculty research awards, review of faculty performance, appraisals of probationary faculty, and tenure code application.
The Assistant To the Associate Dean manages and assists academic departments in carrying out the annual processes and ad hoc needs associated with each of these areas of responsibility. The Assistant To is responsible for interpreting, implementing, and advising faculty and staff on related policies and processes. The Assistant To plans for and supports long-term faculty development needs, monitors trends, and serves as a collegiate expert in policy and process matters. The Assistant To is responsible for carrying out these activities with a high degree of independence and for assessing effectiveness and recommending improvements at the department and collegiate level.
This position serves as a liaison between the Associate Dean and academic departments, provides support for both planning and operations, and helps the associate dean to develop special projects and initiatives. The Assistant To also serves on collegiate committees, providing technical and procedural advice on specialized issues which may include promotion and tenure, faculty performance, and awards, etc. The Assistant To monitors policies, procedures and practices at the department and collegiate levels, ensures compliance, and serves as an internal expert in specialty areas.
The Assistant To is also responsible for creating, implementing, and maintaining improved work processes and workflow at the collegiate level in all areas of responsibility.
Duties/Responsibilities: Associate Dean Support, Research and Project Management (50%) -Conduct ad hoc research on behalf of the associate deans in areas relevant to academic planning and programming. -Provide analysis and forecasting of trends in specific academic fields by researching historical and current practices of comparable institutions in areas such as faculty development, student profiles, and curricular demands. -Provide internal and cross department analysis of administrative and operational practices related to academic affairs and make recommendations on such practices to the associate deans. -Investigate individual faculty matters as needed and identify potential solutions by problem solving with various University offices. -Manage a variety of projects, including integrated programs resulting from committee work and recommendations that will impact faculty and staff college-wide. These areas may include Salary Equity, Faculty Merit Review, as well as new initiatives of the dean or associate deans. -Draft proposals, faculty MOU’s, and collegiate level policies on behalf of the Office of Faculty and Academic Affairs. -Coordinate and staff corridor (Arts & Humanities or Social Sciences) meetings. -Draft and send correspondence on behalf of the Office of Faculty and Academic Affairs -Create spreadsheets and maintain project files -Supervise student workers providing support to the office -Provide backup administrative support to the associate deans as needed or in the absence of the administrative assistant.
Faculty Recruitment, Hire, and Retention in Collaboration with CLA-HR (20%) -Coordinate and communicate search authorizations -Review and approve position descriptions / job announcements -Review and obtain pool approvals -Draft or review and edit offer letters -Track negotiations, employment offers, and retentions -Advise departments on HR practices and procedures -Consult with administrative offices as appropriate (i.e. Fiscal, Payroll, UGE)
Promotion and tenure (10%) Policy Development, Implementation, and Revision Staff the collegiate promotion and tenure committees - Coordinate the annual committee assignments and timelines -Provide training to committee members on the related administrative processes -Consult on governing policies and advise committee members in addressing issues -Partner with senior leadership to develop and implement new collegiate statements of policy as well as ongoing revision and updating of existing policies and guidelines
Support academic departments in the promotion and tenure process -Provide training to promotion and tenure committee, department chairs and administrators,chairs, and candidates on the related administrative processes -Advise department administration and leadership on policies and processes related to their own departmental promotion and tenure (7.12) standards and/or university promotion and tenure (7.11) standards -Research and respond to questions from faculty members related to their individual promotion and tenure cases -Act as a liaison, as needed, to the associate deans and/or other collegiate and university offices which may need to consult on matters of promotion and tenure
Departmental Strategic and Budget Planning (10%) Coordinate the annual three-year planning cycle with department chairs and administrators -Advise on procedures and recommend best practices -Gather necessary information related to the three-year plans to inform faculty associate dean -Assist faculty associate dean with drafting meeting agendas and responses to the three-year plans
Faculty Performance and Leaves (10%) Manage sabbatical leaves as well as internal CLA faculty development leaves -Provide training department administrators and chairs, on the related administrative processes -Consult on governing policies and advise committee members in addressing issues -Research and respond to questions from faculty members related to their individual research award applications -Address eligibility issues and monitor award and non-award notification process.
Coordinate the annual performance review cycle for faculty -Advise departments on review practices, related policies, and procedures, in alignment with the department’s review criteria -Recommend best practices, as relevant, to departmental review committees -Establish and communicate the collegiate timeline and procedures related to faculty annual review process and merit review -Support the appraisal of probationary faculty -Interpret, apply, and advise on the university and departmental tenure code as it relates to faculty performance and appraisal
Other duties as assigned.
Qualifications: Required Qualifications: â— B. A. or B.S. degree in Liberal Arts, or a related field plus at least 4 years of related experience to include policy consultation and project management, or a combination of related education and relevant experience to equal 8 years â— Demonstrated knowledge and experience with Microsoft Office Suite or similar software â— Demonstrated knowledge and experience with Google Suite (Gmail, Google Drive, Google Calendar, Google Forms) or similar applications â— Demonstrated experience in working effectively with individuals from diverse communities and cultures.
Preferred Qualifications: â— Higher education experience to include knowledge of faculty academic culture â— Expertise with promotion and tenure, merit, faculty performance
Internal Number: 340642
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.