This position will remain open until a successful candidate has been identified.
UCSD Layoff from Career Appointment: Apply by 02/26/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 03/09/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.
Under general supervision, will provide programmatic support services to the Division of Clinical Psychiatry. Specific functions include: coordinating communication and serving as a liaison between outpatient clinics, inpatients sites, clinic managers, division leadership, and Director of Operations; organizing community collaboration meetings; coordinating activities and events; assisting with leadership schedules; assisting with the admission and scheduling of patients for Psychiatry clinical programs; and other duties as assigned.
Implements strategies for creating community collaborations and meets with potential collaborators. Organizes community collaboration meetings for division leadership and medical directors as required. Enhances UCSD leadership connections. Maintains leadership schedules as requested. Establishes and cultivates community partner relationships through ongoing, proactive communication. Communicates with outpatient clinic providers and managers, inpatient providers and administrators, Psychiatry staff and patients, and internal and external stakeholders. Serves as front-facing staff for Clinical Division administrative offices and Hillcrest outpatient services, welcoming patients and community partners to our offices. Serves as one of the main points of contact for general information and requests regarding Psychiatry matters and related programs.
Participates in the development and evaluation of program services. Ensures integration of new and enhanced services. Performs alternate time approver responsibilities for providers, including the monitoring of vacation accruals maximum balances. Provides programmatic and administrative support services to the Hillcrest hospital team and medical directors.Responsibilities include: scheduling meetings, attending meetings and taking detailed meeting minutes, sending reminders, managing the Hillcrest on call coverage calendar, reviewing clinic inventory with clinic managers, ordering supplies via Procurement Card, and other duties as needed and assigned. Provides calendar management and scheduling support for division leadership, Director of Operations, and medical directors and assists with practicum students and resident physician scheduling as needed.
Prescreens clients for program admission, coordinates intake evaluations. May obtain patient authorizations and coordinate billing. Works with Senior Behavioral Health medical director, Guest Relations, and Compass to screen and schedule geriatric patients for outpatient psychiatric appointments. Collaborates with PACE (Physician Assessment and Clinical Education) Program and Medical Board to schedule appropriate patients for cognitive and neuropsychological evaluations by Division of Clinical Psychiatry faculty. Works with faculty, campus programs, resident training program, and Health System Psychiatry Call Center staff to schedule students for evaluations, feedback, and other needs. Prepares patient charts and provider scheduling templates in Epic; helps ensure completion of prior authorizations from insurance companies for prescribed medications; faxes reports to referring physicians and departments; helps with televideo set ups.
Six (6) years of related experience, education/training; OR a Bachelor's Degree in related area plus two (2) years of related experience/training.
Solid written, verbal and interpersonal communication skills.
Ability to identify and cultivate potential partnerships with professional organizations.
Thorough knowledge of health or social services and outreach practices.
Ability to work collaboratively, secure cooperation and facilitate partnerships. Ability to deliver educational presentations to diverse groups.
Solid analytical and problem solving skills. Ability to analyze data and develop reports.
Ability to develop and produce program flyers, brochu
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.