UCSD Layoff from Career Appointment: Apply by 04/28/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 05/07/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
The Clinical Trials Office (CTO) at the Moores UCSD Cancer Center administers many clinical trials projects on behalf of its member investigators, including trials projects sponsored by National Cancer Institute cooperative groups, pharmaceutical companies, and physician investigators.
Under general direction, reconcile clinical trial agreements and budgets in Clinical Conductor invoicing system versus postings in IFIS and FinanciaLink systems. Responsible for the Collection Management of over 50-100 accounts, including Pharmaceutical Sponsored Clinical Trial Agreements and Clinical Trial Grant Awards. Develop, expand and refine the effectiveness of in-house collection procedures and processes to quickly resolve issues of overdue accounts, in order to significantly reduce accounts receivable. Extract Account Receivable Aging information to develop trend analyses and evaluate effectiveness of Collection Management processes.
Research, prepare and provide reports to the Project Management and Senior Management Teams, reflecting current delinquency status. Responsible for investigations, analyses, and follow-up actions required to ensure the timely receipt of payments. Responsible for performing and/or approving of online IFIS Journals (allocations and expenses) for real-time distribution of funds to the appropriate account per the clinical trial agreement and budget. May perform online purchasing (LVPOs and HVPOs), check requests and travel as necessary.
Four (4) years of related experience, education/training, OR an Associate's degree in related area plus two (2) years of related experience/training.
Demonstrated experience in customer service, direct billing and collection processes.
Knowledge of accounting function and assignments. Ability to analyze, research and resolve accounts and interpret and ensure compliance with State and Federal Accounts Receivable regulatory requirements. Knowledge of federal/state regulations governing the administration of accounts receivable and AR Management processes.
Proven ability to apply more advanced accounting concepts to complete work assignments. Experience in analyzing and interpreting data to produce more advanced financial reports.
Demonstrated ability to effectively present information verbally and in writing.
Strong working knowledge of financial transactions and systems, as well as related policy, accounting, and regulatory compliance requirements.
Proficient knowledge and experience with common desktop/web applications.
Thorough knowledge of analytical procedures used in accounting projects of moderate scope.
Ability to review and assess operations, and use professional judgment in defining solutions to complex problems. Ability to perform and prioritize duties independently and with a great degree of accuracy, meeting established deadlines and working effectively in an environment of frequent interruptions.
Demonstrated experience in clinical trials, including: clinical trial agreements, clinical trial billing, and distribution of funds.
Ability to maintain strict attention to detail, accuracy, clarity and confidentiality. Ability to protect the integrity of secured information.
Ability to train co-workers on procedures and processes.
Comprehensive knowledge of sophisticated University billing systems and of University Policies and Procedures.
Employment is subject to a criminal background check.
Occasional overtime and weekend work may be required.
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