Assistant Director of Academic Resource Management
Primary Purpose: Reporting to the Assistant Provost for Budget and Finance, the incumbent in this position will play a key role in managing fiscal and staffing resources in the Academic Division for all programs over three campuses. The incumbent will independently perform analyses on funds and expenses in the division and make recommendations on requests for funding and tenured or tenure-track faculty lines. The incumbent is positioned as financial advisor providing sound and relevant analysis to achieve both tactical and strategic objectives.
Essential Functions: 1. Work closely with the Assistant Provost for Budget and Finance to manage fiscal and staffing resources in the Academic Division including strategic budget planning, current operations budgets, and provide support to individual departments and units with the development and implementation of their consolidated budgets.
2. Work with Assistant Provost and other team members to manage daily operation of the academic budget team, (1) coordinating and evaluating funding and position requests/awards, (2) documenting, cataloguing, and archiving decisions on funding and position requests, budget transfers, appointments, and so on, and (3) communicating business/budget issues with units in the division.
3. Perform analysis to support budgetary planning, forecasting, and cost control; monitor expenditures based on existing revenue and cost data in a multiple fund source, highly complex budgetary environment; and assess available fiscal and staffing resources with departmental programmatic needs.
4. Access and synthesize a variety of financial and staffing information to anticipate or identify problems, develop alternative solutions, make recommendations, and implement changes for future improvements.
5. Review units budget, hiring and compensating practices to ensure adherence to university policies and standards of best practice of financial management and analyze, report and resolve deficiencies as needed.
6. Provide oversight and analyses of use of restricted funds (grants) and non-restricting funds (current funds, endowments, summer session fees, etc.), and monitor indexes providing regular report on funds available.
7. Supervise, train, coach, and review the work of other academic financial staff, as directed. Use independent judgment to determine appropriate escalation and resolution of issues within program structure. Design and provide training on new financial systems as needed. Serve as key resource to Academic Budget Managers and other administrative staff & faculty.
8. Develop budget and enrollment projection for new SIF and non-SIF programs; monitor and report on financial performance against program plans to ensure that the forecast is on track to meet enrollment and revenue targets. Analyze changes in program plans to assess financial impact.
9. Assist in managing financial aspects of summer sessions, including faculty pay and revenue sharing.
10. Develop databases, design complex financial reports and prepare presentations to department management and senior leadership to facilitate planning and decision making.
11. Work with team members to ensure the accuracy, consistency and reliability of information provided. Work with university constituencies to ensure the accuracy, consistency and reliability of financial and staffing data.
12. Prepare, review and approve complex transactions and higher-level dollar value transactions to support the stewardship of University resources.
13. Represent the academic budget office to campus committees and attend campus meetings as they relate to budget. Liaison with University Budget and Human Resources.
14. Mentor junior team members.
Minimum Qualifications: Bachelors degree. Five (5) years of progressively responsible experience in planning, budgeting, and financial analysis.
Preferred Qualifications: Strong organizational and time management skills. Ability to work independently and collaboratively. Energetic, action oriented. Positive attitude.
Skills/Knowledge and Expertise: Proven ability to plan, develop and execute creative approaches to complex financial issues. Advanced professional communication skills, including ability to prepare materials for and clearly and effectively communicate information to all level of audiences and management. Advanced experience developing and maintaining budgets in integrated financial accounting systems. Proven ability to understand financial processes and identify weakness and opportunities and ability to provide relevant recommendations. Leadership skills which exhibit qualities of integrity, trustworthiness, respect and team collaboration. Demonstrated strength in ability to analyze complex issues and develop solutions/alternatives. Demonstrated ability in extracting information from Banner and interpreting and analyzing the information. Demonstrated ability to take primary responsibility for diverse number of projects and complete them in a timely manner with limited supervision. Demonstrated ability to coach junior team members.
Physical Requirements: The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking climbing stairs, bending, stooping and reaching. Occasional lifting up to 25 pounds.
Work Environment/Work Week/Travel: Work is primarily performed in a standard office environment. Work performed during standard business hours. May be requested to work additional hours to meet business needs or deadlines. Some travel required to distant campuses or conferences/meetings.
Hiring Range: Commensurate with experience, exempt
Background Check Statement: All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.
University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.
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Drawing on its rich legacy as the oldest chartered university in California, Pacific is a student-focused, comprehensive educational institution that produces outstanding graduates prepared for personal and professional success. Our student body thrives in Pacific's small classes and dynamic cultural environment, while our distinguished alumni are transforming their communities every day.University of the Pacific is a nationally ranked university with a long tradition of dedicated teaching, small class sizes, practical experience and vibrant residential life. The breathtaking main campus in Stockton, California is home to seven schools and colleges, with more than 80 majors and programs of study. Pacific also has the McGeorge School of Law in Sacramento and the Arthur A. Dugoni School of Dentistry in San Francisco. Total university enrollment is nearly 7,000, with 3,757 undergraduates in an average class size of 19 and a student/faculty ratio of 14:1. Eighty-seven percent of students come from California, with 35 other states and 25 foreign countries also represented.