The College is committed to building a representative and diverse faculty, administrative staff, and student body. We encourage applications from all qualified persons.
Job Summary/Basic Function:
The position manages the administrative, financial, and human resource operations for one or more academic departments. The position functions with limited supervision to complete the administrative requirements for the area in order to handle constant and evolving priorities as well as to fulfill regular deadline pressures for operational and reporting requirements.
Administrative management of department. Provides administrative support to chair and faculty members with limited supervision; liaison between student, other offices, and outside constituents for information and recruitment; coordinate faculty searches/hiring and promotion/tenure reviews process; provides classroom support and administers course evaluations; performs specialized administrative duties as required to support the function of the department not limited to grants and philanthropic activities.
Documents and maintains department records and information. Maintains appropriate records to include syllabi, course/advisee information, and reviews plus collects and enters data for course offerings abiding by all governmental and institutional privacy and confidentially regulations; produces correspondence, reports, and presentations.
Directs department events and projects. Coordinates logistics of department events, activities, field trips, lecturers, and candidate visits to include arranging transportation, accommodations, venue, meals/food, itineraries, publicity, and honorariums abiding by college policies; maintains departmental websites using web CMS and photo editing software.
Audits and monitors budget(s). Oversees financial matters for budget(s) and restricted funds to ensure financial transactions are handled properly; participates in/responsible in preparation and submission of new budget information; completes internal transfers, processes expenditures, and reports; informs chair of budgetary issues and advises expense adjustments; coordinates logistics of one or more P-Cards and completes reconciliation.
Manages the office – student, staff, equipment, and technology support. Responsible for extensive administrative office duties; troubleshoots minor office/classroom equipment issues; manages human resource functions of student workers including hires, trains, supervises, and approves payroll; purchases/maintains office supply inventory; coordinates faculty offices and building maintenance checks.
Provides effective support for degree completion. Works closely with Registrar’s Office and faculty advisors to ensure that the unique requirements are met for the INBM and INST degrees and SEST certificate. Monitors individual degree audits for all students scheduled to graduate during each academic year. Works closely with Academic Advising to ensure special INP requirement is met for INBM students. Responds to inquiries and requests from students, faculty, Academic Advising, and the Registrar’s Office with respect to degree requirements.
Prepares information for special projects and reports for department chairs and faculty as needed. Serves as a liaison with cross-college departments to gather data, create spreadsheets and summarize records for department surveys and other departmental projects. Provides administrative support for faculty grants and research projects.
Supports additional special programs within the INBM and INST Departments. Arranges and coordinates all meetings and activities for the INBM and INST Majors Committees. Works closely with Advancement representatives to arrange funding, speakers, alumni mentors and vendors.
Other Duties and Responsibilities
Schedule and Coordinate Oral exams for INST (Spring semester),
Schedule and Coordinate Academic Honors Defense for INBM (Spring semester),
Membership Coordination for FEI: Financial Executives International (Fall, in conjunction with ECON),
Process applications and award of FEI Scholarship (Spring semester, in conjunction with ECON),
Coordinate Departmental Honors and Prizes for INBM and INST (end of Spring semester),
Coordinate and process outside student honor societies [Sigma Beta Delta for INBM and Sigma Iota Rho for INST] during Spring semester,
Coordinate student and alumni outreach for special situations (faculty retirements, illness, death),
Coordinate all year-end senior events and receptions (last week of classes and graduation day).
Department: Intl Business & Management
High School Diploma or GED with 3-5 years of relevant experience required. Bachelor’s degree in business communication preferred.
Internal Number: 5754
About Dickinson College
Known for its innovative curriculum, Dickinson is a highly selective, private liberal-arts college. One of the nation's oldest colleges, and named in honor of a signer of the U.S. Constitution, Dickinson became the first college chartered in the newly recognized United States in September 1783. As of 2020, Dickinson has just under 800 full-time employees - administrators, faculty and staff - and its 144-acre campus is populated by students from 38 U.S. states and territories and 49 foreign countries. More than half of students study abroad through the school's 40 programs in 24 countries on six continents, mainly in noncapital cities. Dickinson is known for its sustainability initiatives and is continually recognized by such groups as the Princeton Review (Green Honor Roll), the Association for the Advancement of Sustainability in Higher Education (AASHE; Gold rating) and Sierra magazine ("Cool School" and one of America's greenest colleges). Dickinson's stunning campus - featuring beautiful landscaping and buildings made of limestone from Dickinson's own quarry - is located in the heart of the historic central Pennsylvania town of Carlisle, a key marker in Civil War activity. Foun...ded in 1751, Carlisle is a cosmopolitan town of 20,000 people, nestled between mountains that have long been a destination for outdoor enthusiasts. The Appalachian Trail and several mountain lakes are within easy reach of the campus, as is Hershey Park and historic Gettysburg.The town is a transportation hub linked by highway, rail and air to prominent East Coast cities, with driving times that make these cities readily accessible: Harrisburg, 20 minutes; Gettysburg, 30 minutes; Baltimore, 90 minutes; Washington, D.C., two hours; Philadelphia, two hours; New York, three hours; Pittsburgh, four hours. Dickinson takes pride in its campus wellness and professional development programs, offering an array of opportunities to faculty and staff through its Holistic Health Incentive program. Dickinson continues to be recognized both nationally and locally for the college's commitment to a vibrant wellness culture on campus. Dickinson offers a competitive benefits package and retirement plan, plus tuition remission and tuition assistance incentives. The college is committed to building a representative and diverse faculty, administrative staff and student body. We encourage applications from all qualified persons.