Grants Administrator - HSC Research and Graduate Education 16440
The Health Sciences Research and Graduate Education Office at West Virginia University is seeking applications for a Grants Administrator. The primary purpose of this position is to manage and provide centralized grant administrative support to HSC Departments through developing strategies to meet and improve the organization's goals. This position will report to the Director of HSC Pre- and Post-Award and will serve as part of the HSC Shared Services unit for centralized Grants Administration. This position will be responsible for providing management and oversight of daily pre- and post-award grants administration to members of the HSC community, with a special emphasis on pre-award support for complex center and training award mechanisms (T32s, P20s, P50s, etc.).
In order to be successful in this position, the ideal candidate will:
Post-Award Administration (45%)
Be responsible for management of sponsored projects/contracts from award initiation through closeout.
Perform analysis and evaluation of data and collaborate with PI on project's progress. Make recommendations as necessary.
Manage programmatic and financial needs for extramural funded projects with varying levels of complexity in collaboration with the PI.
Interpret and educate others on all granting laws, regulations, policies and procedures and ensure that institutional and sponsoring agency policies are followed.
Create historical data including tracking, burn rates, revenue, trends and future projections.
Approve and manage monthly financial reports and provides oversight on research portfolios.
Provide guidance and initiate necessary actions for all project status changes and/or extension requests.
Educate PI's on managing budgets and cost accounting principles. Educate PI's on routine spending habits and reallocation of line item dollars. Counsel all PI's on allowable vs. unallowable expenses per sponsored guidelines.
Advise the PI on necessary research compliance issues such as animals, human subjects, and/or biohazards.
Advise/troubleshoot solutions that will enhance the efficiency of post-award administration at the HSC.
Pre-Award Administration (45% effort)
Initiate and facilitate the grant proposal preparation and submission process from initiation through assembling of the application package. Review materials and educate PI as needed and serve as a direct liaison to the OSP reviewer assigned to submit the proposal.
Monitor and remain knowledgeable of all current agency funding opportunities and advise PI's on searching/selecting appropriate grant opportunities that fit within their research.
Develop the budget for all awards and ensure the budgets are accurate before submission to the approving agents.
Maintain knowledge of grants administration to serve as an advisor to the faculty within the incumbent's primary departments and HSC by creating an effective application process which proves successful for submitting high quality applications.
Assist in the preparation of proposals with a varying level of complexity, including Training Grants (T32), IDeA funded Centers of Biomedical Research Excellence (CoBRE P20), Center Program grants (P50), etc.
Other Administration (10% effort)
Advise/educate members of the HSC community on area of expertise as it applies to pre- and post-award processes and management.
Develop and foster effective collaborations among schools and departments within the HSC and university community.
Interface with customers to understand expectations and follow-up to ensure satisfactory resolution of request. Maintain customer relationships through effective and timely communication.
Coordinate and support the research and service missions for the Office of Research and Graduate Education. Participate in unit assigned team initiatives and goals to increase efficiency in administrative processes.
Work independently to implement a variety of correspondence and special projects. Counsel and train other members within the unit to ensure cross team support.
Assistant to the HSC Pre- and Post-Award Director when needed. May serve as a back up to the Director or assist with other administrative duties in the main office during staff absences and/or as assigned by the Director.
Attend leadership functions to effectively communicate vital information, and to advise/troubleshoot solutions that will enhance the efficiency of pre- and post-award administration at the HSC.
Assist HSC leadership with the development of operational policies and procedures for effective centralized pre- and post-award services.
Attend meetings, trainings, seminars, etc. for professional development and/or on behalf of the supervisor to keep current on the vastly changing grant administration processes.
Bachelor's degree in public administration, business administration or a related field, or an equivalent combination of education and directly related experience.
A minimum of two (2) years of direct experience in grants administration; of which at least 1 year must include program management experience.
Excellent verbal and written communication skills.
Incumbent must possess the ability to work independently and carry out assignments with minimal/no supervision.
Ability to analyze data, solve problems and provide useful reporting tools.
Ability to prepare, manage and maintain budgets and financial reports and provide reconciliation reports among clustered accounts.
Ability to learn and implement WVU, State, and Federal policies and procedures relative to budgetary and grant related matters.
Proficiency in reading and interpreting Uniform Guidance and other federal regulations.
Knowledge of various grant proposal application processes. Must be skilled in working with grants and contracts in a higher educational environment.
Incumbent must have excellent organizational skills and be able to work with a variety of constituencies and address complex issues in an accurate and timely manner.
Must be able to develop, examine and/or re-engineer any policies/procedures needed to meet unique or special challenges occurring within the department while remaining within University guidelines.
Experience with Pre- and Post-Award Grants administration including working with proposals and sponsored projects.
Skills in, or knowledge of, professional principles, legal and/or reporting requirements affecting extramurally sponsored projects.
Experience and advanced knowledge of computer software including Microsoft Office Suite and Adobe.
Experience in developing and implementing new policies and strategies.
Experience with managing or leading sponsored projects and contracts administration in a large research university setting such as an academic, healthcare and basic science research setting, service oriented non-profit, or related field required. Knowledge of State, Board of Governors, and University policies and procedures.
Experience working with grants/contracts accounting.
Experience with supervising personnel and assigning job duties.
Experience researching, collecting data to form reports and make recommendations.
Ability to perform financial calculations, prepare/maintain financial reports, analysis, and summaries for a large customer base.
Experience preparing and managing large multi-layered and complex funding mechanisms (Training and/or Multi-center program grants).
Experience with Kuali Coeus is preferred, but not mandatory.
At West Virginia University, we leverage our talents and resources to create a better future for our state and the world. As West Virginia's land-grant university, WVU has three campuses that touch each corner of the state. The WVU System includes 518 buildings on 15,880 acres, Extension Service offices in all 55 counties, ten experimental farms and four forests.
From the groundbreaking R1 research of our flagship campus in Morgantown to the career-oriented programs of WVU Potomac State in Keyser to the technology-intensive programs at WVU Tech in Beckley -- the contributions of WVU employees directly impact the 1.8 million people of West Virginia every day, no matter their role or position.
Service, curiosity, respect, accountability, and appreciation are the core values that unite Mountaineers, inspiring one another to work tirelessly and support others as they seek to reach new heights. After all, when you're a Mountaineer, impossible is just another mountain to climb.
To learn more about West Virginia University, visit go.wvu.edu. View current career opportunities at careers.wvu.edu .
West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.
Job Posting: Apr 15, 2021
Posting Classification: Non-Classified
Exemption Status: Exempt
Benefits Eligible: Yes
Internal Number: 223143
About West Virginia University
West Virginia University, founded in 1867, has a long and rich history as a public, land-grant institution. WVU encourages scholarship and offers high-quality academic programs while serving the state of West Virginia and the nation. WVU statewide includes campuses in Beckley, Charleston, Keyser, Martinsburg and Morgantown – which has been ranked as a #1 Small City in America. WVU is an R1 Doctoral Research University (Highest Research Activity), one of only 115 nationwide. WVU offers 212 degrees throughout the 14 colleges and schools. Areas of specialty include STEM education, healthcare in Appalachia, shale gas utilization, radio astronomy and forensics. WVU researchers have helped confirm the existence of gravitational waves and uncovered diesel vehicle emissions discrepancies. Statewide, there are over 31,000 graduate and undergraduate students along with 190,000 alumni worldwide. WVU is reinventing West Virginia’s future by strengthening education, healthcare and broad-based prosperity.