Highly skilled and responsible work requiring autonomy, initiative and judgment, and the maintenance of confidential and sensitive information. The Office Assistant III position directly supports three master’s programs and one doctoral program and their respective faculty.
DUTIES AND RESPONSIBILITIES:
Assists the Program Director(s) with all program matters.
Maintains records for the Special Education Minor for the OT/SLP students, send application to faculty for review and sending out acceptance or declination letters.
Manages course schedules.
Assists Program Director in preparation for CEC, NCATE and PDE program approval as well as ALOHA reports in WEAVE, entering data and outcomes
Collects assessments and dispositions each semester and track for accreditation and yearly review for Ph.D. students.
Collects candidacy application for all master’s students and send to faculty to review.
Creates surveys in Qualtrics for student, site and supervisor evaluations, gather data, and prepare reports as needed each semester as well as collect the data for PDE. Manual preparation and data input in JED.
Maintains our Via electronic portfolio site, updating courses and rubrics each semester.
Maintains the Special Education Program Blackboard site, updating forms, candidacy documentation for each student as well as creating and deploying the orientation quiz each semester.
Manages and maintains Slate process applications, schedule interviews and send out acceptance or declination letters.
Higher Education Administration:
Assists the Program Director with all program matters.
Assists student's in all matters including registration and graduation application. Serve as an advisor to students; advise on university policies and procedures; assist students in completing university forms; liaise with Office of International Programs; track academic progress and assist with student course selection and registration.
Manages course schedule (liaise with Director to project registration numbers and plan course offerings each semester).
Manages and maintains Slate communications with applicants about requirements and maintain accurate records from initial inquiry through acceptance and graduation, follow up with applicants on missing materials, respond to applicant inquiries/questions via email and phone, create applicant files); track web app reports and graduate reports; follow up with students for deposits; represent the program at Graduate Studies Council meetings.
Tracks all program inquiries, leads and applicants.
The successful candidate will have earned a high school diploma.
Knowledge, skills, and abilities to perform the essential job duties are as follows:
Successful candidates will have strong attention to detail;
Excellent oral and written communication skills;
Outstanding organizational and interpersonal skills;
Experience using Microsoft Word, Excel, PowerPoint, Access, Adobe, and other software packages;
Willingness and ability to learn new technologies relevant to the position;
Ability to work in a complex environment; excellent rapport with people;
Commitment to customer service and to the educational development of students;
Ability to establish and maintain effective working relationships with the University Community.
Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.
Individuals with an Associate’s Degree and 5 years’ of experience preferred.
Interested candidates should submit a cover letter, resume, and contact information for three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty and staff that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission.
Duquesne University, a private, Catholic institution, prides itself on being mission-centered and mission-driven. Our employees contribute to our culture of academic excellence and our mission of serving God by serving students. In turn, they enjoy a supportive working environment that values individual talents, encourages teamwork and rewards accomplishments.
A nationally ranked top-tier university, Duquesne has established a legacy of excellence in liberal and professional education. Our 14:1 student-faculty ratio allows our students to work closely with expert faculty. Duquesne has also won accolades and recognition among the nation’s top 20 small research schools for our research initiatives and faculty productivity.
Situated on a 50-acre campus within the city, Duquesne provides a small-town feel in an urban setting. The Pittsburgh region offers a variety of cultural, education and professional opportunities, as well as a safe and affordable lifestyle.
We strive to attract, recruit and retain a dynamic, diverse workforce. Our employees benefit from an array of campus resources that provide convenience and cost savings, including a variety of dining options, a full-ser...vice Starbucks, a retail bank and credit union, a fitness center and year-round wellness programs and onsite parking. Employees also may take advantage of the many educational, cultural and sporting events sponsored by the university.