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ADMINISTRATOR - CARDIOLOGY
University of Washington
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ADMINISTRATOR - CARDIOLOGY
University of Washington
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. The Division of Cardiology in the Department of Medicine has an outstanding opportunity for a full-time Administrator. The Administrator is responsible for the administrative functions, financial management/planning and operational affairs of the Division of Cardiology academic and service units. The Administrator has all the duties and responsibilities of a Chief Financial Officer and the Chief Operating Officer of the division. As the Chief Financial Officer of the Division, the Administrator is responsible for all areas of financial planning and management. As the Chief Operating Officer of the Division, the Administrator is responsible for the overall operations of the Division, which includes support services, facilities, purchasing and inventory, information systems and security, health and safety, compliance, medical education, human resources/academic affairs and marketing. The Administrator serves as a senior advisor to the Division Head, providing financial guidance, background information, and management advice and providing counsel to faculty and staff concerning administrative processes associated with patient care, teaching and research activities. The Administrator is responsible for the financial analysis and programmatic oversight for the clinical practice, management of the research enterprise, and support of the training programs. The Administrator has a high degree of authority and in partnership with the Division Head, directs strategic business, program and policy development and operational planning for the Division. The Administrator also serves as the administrative liaison with Division programs at affiliate sites as well as with the Department of Medicine and School of Medicine regarding administrative issues. The position has dual reporting to the Division Head and the Department of Medicine Vice Chair of Finance and Administration. The majority of the Department administrative and financial activity resides in the 13 Divisions. The Division Administrator is responsible for all areas of financial planning and management including all aspects of revenue flows or opportunities. The Administrator is responsible for separate budgetary unit or units and directs the work of others. UW Department of Medicine is ranked as a leader nationally and internationally in clinical care, research, and education. The Administrator is responsible for advising and facilitating mandated and/or discretionary faculty activities or requirements. The Administrator provides strategic planning, policy development and implementation, operational management, and systematic evaluation and analysis of the same. In addition to an understanding of academic research, the clinical administrator position requires a very broad scope of knowledge with extensive experience in and understanding of clinical practice management and medical school training programs. The position has independent authority to develop policies and procedures and implement systems to manage budgets, personnel, information systems and facilities related to the clinical practice and medical school training programs. This position requires an ability to direct and manage multiple priorities, quickly analyze situations and make sound decisions utilizing effective time management skills, good business acumen and administrative judgment. Creativity and excellent personnel management skills are very important. This position must have a highly effective level of communication with the Chair, Vice Chairs, Division Heads, faculty and staff and the ability to work very independently to achieve the goals of the department. This position must have intermediate knowledge about or or ability to learn, understand, and be able to integrate and implement multiple and complex federal, state, UW, JCAHO, DOH policies and procedures in partnership with the division revenue cycle manager. Some of these include but are not limited to HIPAA; CMS policies on billing, coding and documentation; provider contracts; CPT and ICD 9 coding; medical staff privileging and credentialing; WAC/RCW codes on licensing and medical quality assurance. Position Dimensions and Impact to the University Clinical Care: Our physicians practice at multiple locations locally (including UWMC-Montlake and Northwest, HMC, Seattle Children's Hospital, the VA Puget Sound, Edmonds and Eastside Clinics) and in the WWAMI region. We have approved sites of practice across the WWAMI region. The clinical practice is integral to the success of UWMC and HMC, due to the high volume of patients seen in our clinics and our specific specialties. Research: The Division of Cardiology has research funding from federal and numerous industry sources. We have extensive collaborations, funded by several large multi-institution grants, with the leadership vested in division faculty. Junior faculty have been very successful at acquiring early career-researcher grants. Research includes basic science research, animal research, human subjects’ research, and clinical trials. DUTIES & RESPONSIBILITIES STRATEGIC PLANNING: PERSONNEL MANAGEMENT: The Division of Cardiology in the Department of Medicine has 158 total faculty, including 139 full-time faculty, 70 staff, and 31 fellows. Because of continued growth, the Administrator must continually refine and develop a divisional administrative structure that provides the necessary level of support services needed for the Division’s continued success. The University has a large and complex personnel system. The Administrator must understand and appropriately implement the varied policies and procedures for faculty, classified staff, professional staff, residents/fellows, temporary staff and other personnel. This requires close interaction and uniformity with the Department and School of Medicine HR efforts. Specifically, the Administrator will: FINANCIAL RESPONSIBILITIES: The Administrator manages and monitors a Divisional budget that totaled over $50 million in FY2020. To successfully accomplish this, the Administrator: SPACE AND FACILITIES ADMINISTRATION: The division has clinical and research activities occurring at nine different sites. The efforts at these various sites combine to equal over 25,000 square feet of occupied space. CLINICAL PRACTICE: DEVELOPMENT: OTHER: Supervisory responsibilities: - Research Support - Fiscal management - Education and training programs - Information Systems - Facilities - Administrative support - Clinical revenue cycle management - Medical staff appointments and reappointments; privileging - Clinical training programs- Residency, Fellowship and Clerkship - Research Nurses, Research Coordinators As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. REQUIREMENTS Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. CONDITIONS OF EMPLOYMENT This position requires an individual who is organized, works well under stress, and can juggle competing priorities. The position demands a flexible schedule and the ability to work long hours due to workload and deadlines, including external deadlines imposed by Sponsored Programs, Medical Centers, Practice Plans, School of Medicine, University. Regularly required to attend meetings and respond to questions outside regular workdays and hours, including weekends. Meetings occur at multiple locations on and off campus and with external stakeholders. This position requires excellent communication skills and awareness of ethical and political ramifications of decisions. A grasp of the overall mission and objectives of the department within the UW School of Medicine is essential. The individual must be self-motivated, and able to work collaboratively as well as independently. Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. |
Internal Number: 189080
About University of Washington
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.
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