• This position is open until filled. First Review Date 2/19/21.

DESCRIPTION

The Rady School of Management provides business education through its PhD program, Masters degree programs, undergraduate minors and courses, and executive business programs. In addition to these educational programs, the Rady School includes the Beyster Institute, the California Institute of Innovation and Development, and the US Israel Center.

The Rady School's values are excellence, innovation, collaboration and integrity. The staff who work at the Rady School have created a highly participatory, high energy, upbeat environment where providing excellent customer service to our students, staff, and faculty is a priority.

This position reports to the Director of Rady Graduate Student Affairs and works as a team with a group of graduate academic advisors and others to ensure student satisfaction with Rady graduate business programs. The position works closely with instructional support assistant III positions, identifying training topics, providing orientation and training, providing informal performance feedback, participating on interview panels, and taking the lead on problem identification and resolution as it relates to instructional support processes and the Canvas learning management system.

The Instructional Planner independently drafts the quarterly class schedule for the Rady School of Management's graduate business courses based on classroom availability, course listing, student enrollment, degree requirements, and instructor availability. The position analyzes the proper timing of courses based on the Rady graduate programs' needs, past class schedules (and course offerings), historical enrollment data, and optimum current student enrollment. The position documents graduate-level course creation through the UC San Diego's Registrars Office, ensures accuracy of course schedule creation through UCSD campus queries/systems and troubleshoots as needed. The position recommends class scheduling alternatives (when scheduling conflict is present) to Director of Rady Graduate Student Affairs and implements options as directed. Additionally, the position creates and manages the Rady departmental course scheduling planning documents (Master Course Schedule and Quarterly Class Schedule) and distributes to key audiences on a deadline.

This position collects and analyzes enrollment data, generates reports on enrollment data, and uses enrollment data to influence the quantity of course materials ordered. This position organizes the delivery and distribution of course materials to our students under a tight timeframe.

This position implements quarterly communication plans to faculty and instructors regarding general course information/procedures and miscellaneous information updates (i.e., scheduling preferences, finalized teaching schedule, alternate scheduling options, departmental policies, course evaluations, grade submissions etc.). The position coordinates TA (teaching assistant) hiring, assists in making TA assignments by matching TAs to course assignments, generates offer letters, explains new hire paperwork requirements and employment eligibility to TAs, and makes online entries into the personnel/payroll system, UCPath.

The position also works in the UCSD Rady learning management system Canvas, creating courses and making postings to an online course system and uses knowledge of current enrollment figures and trends to assist in assessing and ordering required quantities of instructional materials (text books, case studies, online course materials).

Occasional evenings and weekends may be required. Overtime may be required.

Please submit a cover letter for a complete application.

QUALIFICATIONS

• Experience in an administrative position or academic advising position directly working with faculty who are actively involved in teaching; understanding of classroom activities and classroom scheduling, and faculty/student need for information/clarity.

• Experience drafting quarterly/semester class schedules for university-level courses. Experience analyzing classroom availability, course listin