UCSD Layoff from Career Appointment: Apply by 04/09/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 04/20/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
The UCSD Department of Obstetrics, Gynecology and Reproductive Sciences is composed of 65 faculty 14 clinical fellows, 4 Assistant Project Scientists/Postdoctoral Fellows. The department is composed of 7 divisions: Obstetrics and Gynecology, Maternal-Fetal Medicine, Gynecologic Oncology, Reproductive Endocrinology and Infertility, Hospitalist, Family Planning and Urogynecologic and Reconstructive Surgery. The department is currently ranked 5th in the nation in NIH funding among ObGyn departments.
Provide financial and administrative assistance in the Department of Obstetrics, Gynecology and Reproductive Sciences Finance Office in a variety of areas including financial reporting, accounting, faculty compensation, post award administration, ad hoc reporting, and general office functions. Assist with monthly general ledger reconciliation; service agreement invoicing; maintaining transaction sampling; and clinical trial incentive reconciliation.
Assist with maintaining the computerized record keeping of faculty discretionary funds, gifts/endowments, and awarded grants. Data-entry, processing, and follow-up on all accounting documents to include but not limited to purchase orders, travel documents, budget adjustment journals, and expense transfers. Work in Oracle and Concur to reconcile financials. Assist with service agreement invoicing and depositing of revenue received. Assist with pre-award budget proposal preparation as needed.
Proven ability to perform mathematical computations and knowledge of generally accepted accounting principles and practices related to payroll, purchasing and other fiscal responsibilities.
Proficient skill in using a variety of computer systems, including database, spreadsheet, and word-processing systems.
Familiarity with federal, state, and private agency contract and grant regulations.
Thorough working knowledge of accounting and purchasing policies and procedures.
Ability to type and/or proofread various accounting documents for accuracy and completion.
Demonstrated accurate data-entry skills.
Demonstrated knowledge of alphabetical and subject matter filing systems, and the ability to develop, organize and maintain such systems accurately.
Working knowledge of automated payroll system.
Strong skill in accurate word processing of letters with correct usage of English grammar, punctuation and spelling.
Demonstrated bookkeeping experience.
Strong interpersonal and communication skills, both written and verbal; and the ability to work with a diverse group of people at various levels, utilizing tact and diplomacy.
Solid ability to work accurately, independently, to prioritize high volume workload effectively, and to be detail-oriented.
Proven ability to utilize organizational skills, and initiative in implementing and completing projects.
Skill in prioritizing a high volume workload to ensure priorities and other deadlines are met.
Knowledge of procedures to process purchase orders, P.O. change requests, cost transfers, journal entries, reimbursement requests, forms, and other necessary correspondence.
Familiarity with UCSD Internal Audit requirements.
Employment is subject to a criminal background check.
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