Initial Review Date (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The Initial Review Date (IRD) for this position is: 05-03-2021
Dept Marketing Statement The Humanities Division includes the departments of Literature, History, Philosophy, Linguistics, Languages & Applied Linguistics, Feminist Studies and History of Consciousness. It also includes the Writing Program. The following undergraduate majors are offered: Literature, Italian Studies, History, Jewish Studies, Classical Studies, German Studies, Philosophy, Linguistics, Language Studies, Spanish Studies, Applied Linguistics and Multilingualism, Feminist Studies, and Critical Race and Ethnic Studies (CRES). Several undergraduate minors are also offered. The following graduate programs are offered: Literature, History, Philosophy, Linguistics, Feminist Studies and History of Consciousness. Instruction to satisfy UC and campus writing requirements is offered through the Writing Program, in conjunction with the college core courses.
Involves analytical studies on a variety of policies, projects, programs and issues in support of a function, research initiatives, program and / or organizational unit, or in research of new or changing systems and programs. Assists in policy and program planning, development, administration, management and implementation; interprets, monitors and analyzes information regarding policies and procedures and provides consultative services to department administrators and other stakeholders.
Uses advanced operational concepts and objectives to resolve highly complex issues. Regularly works on issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results. Primarily deals with programs and proposals with broad impact across the function, research initiative, program and / or organization. Develops and oversees the implementation of new programs and processes.
Under the general direction of the Assistant Dean, the Director of Academic Programs and Planning is responsible for overseeing and coordinating Academic Programs and Curriculum planning, analysis and management, short and long term academic staffing projections, graduate students fellowships and funding, and academic program reviews.
The incumbent is responsible for divisional academic and curricular planning and the management of program planning including coordinating admission and enrollment targets, projection of resources generated through academic funding models, the development of new undergraduate and graduate program proposals, and the management and administration of graduate fellowships and TAships.
Provides analytical support and advice to the Dean and Assistant Dean of Humanities on long-range academic planning, academic department and program proposal development and approvals, instructional workload, and recommended revisions to divisional policy and procedures. Provides consistent data sets in consultation with Institutional Research, the Office of Research, and the Graduate Division. Responds to program review questions received from department and program chairs, senate, staff, and dean. Incorporates review findings and data to inform divisional academic planning processes and ad-hoc requests from the CPEVC or the Academic Senate.
Responsibilities include providing complex data analysis, develops and analyzes a variety of academic funding models, develops, maintains, and trouble-shoots specific databases, and creates customized analytical reports for decision-making and presentations. The Director of Academic Programs and Planning oversees divisional use of curriculum management systems, manages the division-level course and program statement approval processes, provides leadership and policy interpretation, and coordination for various academic planning processes, external reviews and national accreditation, advocates for specific data or systems development on behalf of Humanities, and provides necessary orientation and training to Humanities staff.
The incumbent must collaborate and maintain effective working relationships across a broad spectrum of faculty and staff, interacting regularly with the Dean, Associate Deans, Assistant Dean, Department Chairs and Managers, as well as with core campus units including but not limited to the Office of the Registrar, Campus Planning and Budget, Undergraduate Education, Graduate Division, and Office of the Vice Provost for Academic Affairs.
Pay, Benefits, & Work Schedule Salary Information: $85,000 - $95,000/Annually. Salary commensurate with skills, qualifications and experience.
Job Duties 40% - Academic Program Planning and Development
Provide essential support and strategic guidance for academic planning and program development (departments, undergraduate and graduate degree programs) and enhancing, expanding, and reviewing existing academic programs.
Independently coordinate and develop new undergraduate and graduate program proposals and provide analysis relating to new courses, and program resource allocations based on workloads, programmatic integrity, divisional priorities, and available resources and funding. Work with the Office of Planning and Budget and academic unit(s) and coordinate subsequent drafts of the proposal and all correspondence between Planning and Budget or Senate committees.
Independently coordinate and support the academic program review process including, coordinating the drafting of the program charge, identifying reviewers and planning for the site visit, coordinating the preparation of the departmental self-review, departmental response, and divisional response, and the review, analysis and interpretation of policies and procedures related to program review.
Coordinate the divisional graduate program planning and admission process. Identify admission and enrollment targets, conduct analysis and support of planning and management, new graduate initiatives, courses, and program resource allocations based on workloads, programmatic integrity, divisional priorities, and available resources and funding.
Support the Graduate Program Directors and coordinate the divisional graduate student awards and fellowship processes. Provide financial management and oversight of divisionally funded graduate fellowships, and other forms of financial support and conduct complex analysis and interpretation of policies and procedures, with regard to graduate program planning, administration and use of financial support and make recommendations to the assistant dean and dean with respect to graduate policies and processes. Divisional liaison to Graduate Division, Graduate Programs.
Represent the Humanities Division at campus-wide meetings on issues pertaining to undergraduate education (i.e. advising workshops, outreach counselor trainings, admissions workshops, Classroom Subcommittee, ad-hoc committees, etc.) and act as the divisional liaison in meetings with central offices such as Office of the Registrar, Admissions, Financial Aid, colleges, departments, Planning and Budget and senate and campus committees.
35% - Academic Resource and Curriculum Management
Assist in the preparation of the Curriculum and Leave Plan (CLP)/Temporary Academic Staffing (TAS) call; coordinate the CLP/TAS holistic review process. Provide analysis and recommendations for the departments' curriculum and leave plans; in collaboration with the Dean, Assistant Dean, Financial Director and Associate Deans oversee and address issues with Humanities' temporary academic staffing and teaching assistance funding model; reviewing and serving as division-level approver of new and modified courses and program statements; facilitating the annual program statement revision process and coordinating data evidence for major programmatic changes.
Collaborate with the assistant dean and divisional staff to research, compile and analyze data concerning the short- and long-term impacts on divisional programs of enrollment trends, class size changes, resource availability, faculty workload, retention/time to degree and other appropriate factors and provide expertise and make recommendations with respect to undergraduate policies and processes.
Advises on annual budget processes or ad-hoc questions regarding quality and efficiency of academic programs and effectiveness of resource deployment and use. Prepares analyses individually or in collaboration with others on faculty resources.
Analyzes budgetary implications of existing and proposed programs. Analyses include identification of any potential problems, the financial implications, and recommendations for resolution.
20% - Academic Data Analysis
Provide academic analysis for the division and advocate for specific data or systems development on behalf of Humanities. Responsible for data pertaining to students and instruction; developing forecasting models to help predict enrollments and patterns based on historical trends; integrating diverse data such as financial data with undergraduate and graduate enrollments and curriculum and leave reports; and customizing InfoView reports for Humanities decision-making and analysis.
Prepare various short- and long-term projections, collect and disseminate data, coordinate divisional responses and draft correspondence on behalf of the assistant dean and dean.
Assist departments in compiling accurate, clear, and informative data and reports, as required by policy, and make recommendations to the assistant dean in support of the academic program review process. Divisional liaison to Planning and Budget and senate and administrative committees.
5% - Other Duties
Manage department user participation in the Curriculum Approval and Tracking System (CAT); identify and coordinate resolution of potential issues between the Campus Curriculum and Leave Plan (CCLP) system and AIS pertaining to quarterly schedules and Teaching Assistant assignments; provide training and orientation for CAT, InfoView-read only access and CCLP. Design, implement, maintain, and enhance sophisticated and complex databases, while supporting local applications for data tracking and resource planning, analysis and management.
Bachelor's degree in related area and / or equivalent experience / training.
Demonstrated knowledge and experience in a university environment collecting, analyzing, and reporting data on all aspects of academic programs, teaching, research, and service.
Demonstrated experience with coordinating new academic program development, program reviews, and programmatic changes to academic departments and degree programs, including playing a consultative role with departments and facilitating adherence to applicable campus and system-level policies and procedures.
Demonstrated advanced written skills for corresponding with Academic Senate and central campus administration on behalf of Dean.
Demonstrated substantial research, statistical, and analytical skills and experience in supporting academic resource planning and analysis, including data on undergraduate and graduate enrollment, faculty workload and instructional data, and retention and graduation.
Demonstrated substantial experience accessing, retrieving, integrating, and reporting data from many institutional sources, and disparate databases and systems.
Demonstrated excellent interpersonal skills with the ability to work collaboratively with a diverse group of faculty, staff, students, campus administrators, and representatives of external agencies, all of which have contrasting levels of expertise and competing demands for information and analysis.
Demonstrated ability to work independently and take initiative for timely and innovative problems solving.
Demonstrated ability to complete work with attention to detail and a high degree of accuracy.
Demonstrated organizational skills sufficient to prioritize and complete work independently under pressure of competing priorities and frequent interruptions while maintaining communication with those requesting analytical assistance.
Demonstrated skills with various technology applications, including corporate and institutional database systems, desktop publishing, graphical presentation, spreadsheets, and word processing.
Demonstrated ability to write high level, complex correspondence, make presentations, develop memoranda and reports, and facilitate meetings.
Demonstrated experience in handling protected, sensitive, and confidential data as required by Federal, State, and University laws and policies.
Selected candidate will be required to pass a pre-employment criminal history background check.
Safety Statement All UCSC employees must know and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
EEO/AA The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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