DBS' Private Banking offers a one-stop, full-service touch-point for total banking requirements and provides the highest level of personalised banking. We have a team of dedicated, experienced investment advisors who identify opportunities in the various asset classes and employ the best strategies and product vehicles to cater to each client's needs. Coupled with partnerships within the DBS network and with global institutions, we strive to build long-term relationships with our Private Banking clients in Asia by providing them with high quality, timely and extensive wealth management, investment and financial solutions.
Perform full spectrum of administration duties for PB & TPC Office including but not limited to:
Coordinate with internal and external parties to deliver administrative support
Ensure the office is stocked with necessary supplies and that all equipment is working and properly maintained
Handle the procurement of all office services, equipment and supplies including quotation, negotiation, evaluation, vendor management, etc.
Responsible for end-to-end staff onboarding and exit procedures
Manage access right applications according to relevant guidelines and the users' role and responsibility
Plan and coordinate staff events and training sessions
Track the regular CPT /OPT / mandatory training reports to ensure all staff fulfill the requirements
Compile and maintain various administrative reports, and conduct sample check when necessary
Develop and implement internal operational procedures to enhance administrative operations and comply with the bank's policies and standards
Expense and Control
Review the expense claims in compliance with the bank's policies and standard
Conduct regular monitoring and prepare various expense reports as a control point
Handle payment settlement and cost allocation
Proper handling of record management such as document archive and retrieval, green bag disposal, data backup, voice log retrieval and access, shared drive access, etc.
Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards
Manage key registry, door access applications and review
Maintain essential premises record and layout plan of the department's office premises
Responsible for seating and restacking arrangements
Review and prepare annual documentations such as BIA, BCP, drill exercise reports, attestation, etc.
Coordinate required drills and set up alternate site
Assist in ad hoc projects as required
Bachelor's degree preferred
3 to 5-year administration experience in a banking or financial institution
Familiarity with office project management
Proficiency in MS Office including Word, Excel and PowerPoint
Administrative writing and reporting skills
Good communication and organizational skills
Strong sense of responsibility, deadline-oriented, solution-focus, detail-minded
Able to work independently under pressure and tight timelines
Apply Now We offer a competitive salary and benefits package and the professional advantages of a dynamic environment that supports your development and recognises your achievements. We regret only shortlisted candidates will be notified.