Admission Visit Coordinator

Position Summary:  

Join a collaborative and inclusive team of admission professionals responsible for representing Hotchkiss supporting enrollment opportunities for students from diverse backgrounds. The Admission Visit Coordinator is responsible for the coordination of the admission office reception center; greeting all admission visitors and their families; working closely with admission counselors, student tour guides, coaches, and faculty; screening and referring telephone calls; responding to email inquiries, and the processing of varied forms and materials relating to the admission process.  They are responsible for creating and maintaining interview schedules in the backend of the Slate database.

Essential Duties & Responsibilities:

• Create and maintain an atmosphere of positive customer service relations in the admission reception center.
• Coordinate and maintain the admission reception center, including restocking and ordering of coffee bar and other supplies.
• Greet all visitors to the Office of Admission and Financial Aid.
• Ensure a smooth operational approach to high volume of visitors, tour guides, admission counselors, coaches, and faculty.
• Prepare daily materials, including but not limited to: visit schedule and prospective student name tags.
• Make necessary connections, well in advance, to school representatives (such as teachers and coaches) for families as needed or requested.
• Answer routine questions and provide a variety of school-related information to visitors.
• Implementation of the student tour guide assignment schedule and program.
• Create and maintain visitor interview schedule (for Spring, Summer and Fall/Winter schedules) within the Slate database in an accurate and timely manner.
• Answer telephone, screen and refer calls, take messages for office.
• Assist with general clerical duties including, but not limited to; booking appointments, creating events, filing, mailings, word processing, and data entry.
• Compile lists and/or tabulate cumulative data for regular or special reports such as yearly comparisons or surveys.
• Additional duties and responsibilities as needed and assigned

Compensation:

This is a non-exempt staff position working on a calendar year basis within the Office of Admission and Financial Aid. It does not provide housing. Salary is competitive and commensurate with experience and education level. Hotchkiss provides a comprehensive benefit package, which includes a variety of health insurance offerings, dental, vision, life, and short- and long-term disability offerings, HSA/FSA options, and retirement benefits through TIAA.  

Application Information:

Through the online application process, located at Hotchkiss.org/careers, interested candidates should apply on-line (see job link below), completing an employment application and/or uploading other supporting documents, resume, and contact information for references. The School is committed to building and supporting a diverse community where all feel safe, seen, and supported. Successful applicants will address their ability to contribute to a warm, inclusive, and exciting school and learning environment.

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The essential functions and basic skills have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.