Initial Review Date (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The Initial Review Date (IRD) for this job is: 04-12-2021
Dept Marketing Statement The Physics Department is a dynamic group comprised of instructional and research units and a variety of support programs and facilities. The Department consists of 23 permanent and 10 temporary faculty who teach and do research, 240 undergraduate physics majors, and between 70-80 graduate students working towards masters and Ph.D. degrees. The Department is also closely aligned with the researchers and faculty in the Santa Cruz Institute for Particle Physics (SCIPP) and the Astronomy and Astrophysics Department. The Physics Department staff are committed to providing excellent service to students, faculty and researchers.
Under general direction of the Department Manager, and in conjunction with the Graduate Committee (GC), the Graduate Coordinator works independently to manage the Physics graduate programs for students pursing Ph.D. and Masters degrees. Incumbents are required to assume an increasing role in understanding all facets of institutional policy and practice related to graduate education in the sciences. The Graduate Coordinator provides a full range of student services including the following:
Independently advise students and resolves student services-related issues on the full range of academic issues inherent within the organization; Advise faculty and management on a variety of student issues; Work with the department's / school's / college's management to recommend changes to policies, practices, and procedures. Provide guidance on issues requiring in-depth knowledge of specialized programs is provided by offices specializing in those fields, e.g., the financial aid office, graduate division, or student learning center, OR by the chair / dean and faculty of the department / school / college; Graduate student recruitment and admissions; and May administer funds for student programs.
Pay, Benefits, & Work Schedule Salary Information: Salary Range: $55,000 - $62,500/annually. Salary commensurate with qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: This position is eligible for Full benefits
Schedule Information: Full-time, Fixed Percentage of Time: 100% Average Hours Per Week: 40 Days of the Week: Mon-Fri Shift Includes: Day
Employee Classification: This is a Career appointment
Job Duties 35% - GRADUATE STUDENT ADVISING AND PROGRAM ADMINISTRATION:
Applying professional student services concepts, provides the full range of student services to graduate student population. Academic Advising: Advises faculty on departmental / university policies and procedures; reviews students' progress and advises students and faculty on requirements for degree / program completion; identifies students with progression problems and recommends interventions; devises curriculum planning in collaboration with chair / and faculty, and with other departments. Maintain internal database and server files. Provide reports and analysis as requested. Consults with manager regarding quarterly scheduling of grad classes. Maintains departmental graduate student webpages and graduate Wiki. Responsible for interpreting organization policies and advising students and faculty on student conduct, student grievances, disputes, and issues.
20% - FINANCIAL MANAGEMENT AND GRADUATE STUDENT EMPLOYMENT:
Oversees the administration, evaluation, and awarding of student fellowships, grants, scholarships, and other awards; advises students on financial aid options of the organization and extra-mural fellowship opportunities; oversees processes for equitable assignment of Graduate Student Instructors (GSIs), Graduate Student Researcher and Teaching Assistants (TAs).
15% - RECRUITMENT, ADMISSIONS and OUTREACH:
Plans and implements outreach programs; advises prospective applicants on necessary academic preparation; appropriateness of program as it pertains to the prospective applicant's goals; utilizing in-depth knowledge of the organization's admissions criteria, helps rank applicants for admissions; evaluates domestic and international transcripts for degree eligibility; initiates and arranges student recruitment visits. Organizes and implements Preview Days for admitted students.
15% - ACADEMIC HUMAN RESOURCES - TEMPORARY ACADEMIC STAFF:
Independently identify and process annual academic personnel actions for research titles and other non-ladder academic employee recruitment, appointments, reappointments and promotions. Coordinate and consult with and/or advise Administrative Manager, Academic Personnel Offices (division and campus), DivData, International Education Office (visas), researchers and their related PIs.
Responsible for recruitment, appointment, reappointment, merits and promotion for non-ladder academic employees including Teaching Assistant appointments. Analyze options and advise faculty regarding academic research appointments. Prepare job descriptions, place advertisements, and coordinate searches.
15% - FACULTY, ACADEMIC AND ADMINISTRATIVE SUPPORT:
Provide backup to the Department Manager in their absence or during peak periods of the academic year. Work to ensure that communication flow in the department remains efficient and timely. Assist with the resolution of problems or enhancement of administrative processes, recommending solutions and implementing changes as needed.
Work on special projects as directed by the Department Manager, Graduate Director, Department Chair, and other campus units. Perform other duties and projects at same level of complexity, difficulty, and responsibility as assigned or self-initiated. Expected to manage each project with little direction and relying on knowledge and independent judgment.
Bachelor's degree in related area and / or equivalent experience / training.
Related administrative experience with demonstrated organizational skills including the ability to analyze information, recommend appropriate course of action, make decisions on own authority, and initiate necessary projects. Analyze situations and foresee needed change, define problems, formulate logical conclusions and actions plans, set realistic goals and objectives.
Experience and political acumen sufficient to establish and maintain effective working relationships with diverse constituents: students, faculty, staff, and the public.
Ability to research, interpret, apply and communicate effectively to multiple constituencies, comprehensive administrative and academic policies and procedures.
Demonstrated ability to learn and use new computer programs/applications, produce clear reports, develop, implement and coordinate projects, independently set priorities, and think creatively.
Ability to understand, develop and present budgetary and financial information.
Ability to exercise professional judgment and discretion relative to sensitive or confidential matters.
Excellent verbal and writing skills, ability to effectively communicate complex concepts and materials in oral and written formats.
Experience in academic advising/counseling in an institution of higher education.
Knowledge of and experience working with ethnic minority, low-income, non-traditional, or other under-served student populations in an educational setting to support academic success.
Strong leadership, organizational, negotiation, decision-making and management skills.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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