UCSD Layoff from Career Appointment: Apply by 04/01/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 04/13/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
The Department of Family Medicine and Public Health (FMPH) has approximately 200 personnel including 75 salaried faculty and MSP physicians and 70 core and affiliated residents and fellows with activities totaling approximately $25 million annually in support of Department interests. Under the leadership of a new Interim Chair, the Department will undergo significant strategic planning due to the split with Herbert Wertheim School of Public Health and Human Longevity Science (HWSPH), including but not limited to the management and strategic growth and improvement of four faculty practices, Sports Medicine, Behavioral Health, and the Clinical Center for Integrative Medicine (CIM) as well as advances in the philanthropic development mission of the Department and is comprised of three divisions, five centers, and ~15 programs.
DIVISIONS: Behavioral Health; Preventive Medicine; and Sports Medicine. CENTERS: Centers for Integrative Health: Center for Integrative Education (CIE); Center for Integrative Medicine (CIM); Center for Mindfulness (CFM); Center for Integrative Nutrition (CIN); Center for Integrative Research (CIR). PROGRAMS: Clinical Services; Community; Equity, Diversity and Inclusion; Family Medicine Residency, Family Medicine and Psychiatry Residency, Family Medicine Scripps Chula Vista Affiliated Residency; Hospice and Palliative Medicine Fellowship; Medical Education; Physician Assessment and Clinical Education (PACE); Research; Sports Medicine Fellowship; Student Run Free Clinic, Wellness.
Under direction of the Department Chair and Administrative Vice Chair (AdVC), incumbent will provide executive level administrative and operational support to the Department Chair, AdVC, Business Office, and faculty or staff as needed in support of the Department of Family Medicine and Public Health clinical, education and research missions on a wide range of issues which may be highly confidential and extremely sensitive. Responsible for high level executive administrative support to the Department Chair and AdVC, including management of complex calendars for meetings/conferences, travel arrangements, status reports and ad-hoc statistical reports as requested and needed. Performs program administration, organizational analysis, special assignments and facilities management. Attend Department meetings to include compiling data and compose concise executive summaries. Act as high-level liaison to the Department Chair and AdVC for Department of Family Medicine and Public Health. Duties include administrative support in the areas of communications and document management in a team environment. Ensure the efficient and effective functioning of the day-to-day activities of the Department Chair's office, while maintaining the Department electronic and paper filing systems as well as assisting with long and short term administrative needs as assigned. Assist with academic and research correspondence, as required. Coordinates academic personnel matters. Resolves problems which have a significant impact on the overall goals of the Department. Position requires strict confidentiality and sensitivity, a high level of organizational skills, attention to detail, flexibility, tact and independent judgment.
Function as initial contact between the Department of Family Medicine and Public Health and Department Chair visitors, callers and staff. Provide general office and administrative support using the electronic filing system, campus BLINK and Health PULSE applications, and standard software applications, including Word, Excel, PowerPoint, Outlook, Adobe Acrobat, online calendaring, and Internet web browsers. Additional computer skills preferred such as EPIC. Position will also assist with covering for other Family Medicine and Public Health business office administrators, as needed.
Demonstrate ability to maintain confidential documents within the Department electronic and paper files, and the ability to extract and produce documents upon request. Prepare and process correspondence and reports as required. Assist with scheduling and organizing meetings in a fast-paced environment. Work with a diverse and demanding community with high expectations for quality service. Provide executive level administrative support to help meet frequent, critical deadlines on highly confidential and sensitive matters.
Demonstrate experience providing executive level administrative support; knowledge and experience in arranging meeting and events; experience maintaining multiple balanced schedules,
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.