Assistant to the Dean, College of Informatics

Purpose of Position:

This position provides a critical administrative and management support to the Dean of the College of Informatics, and serves as a liaison between the Dean and other administrative offices on campus, the departments of the college, faculty, staff, students, and community members. This role requires strong organizational skills, problem solving skills, and communication skills.

Primary Responsibilities :

Maintain and coordinate the daily and long-range schedule of the dean, using professional judgment in deciding between conflicting events and issues.

Act as a liaison between Dean and internal and external constituents, screen and determine responses to in-person and electronic inquiries, and assist clients, visitors, and donors.

Work closely with Advancement to support Dean’s fundraising, community, alumni, and board activities.

Apprise Dean of priorities and deadlines.

Make travel arrangements and coordinate reimbursements.

Prepare agendas and collect materials for meetings; prepare meeting minutes.

Screen and determine the appropriate response to the dean's incoming contacts (calls, email, and walk-ins). These contacts often involve confidential and sensitive information.

Order supplies and equipment.

Anticipate and manage key deadlines.

Ensure that important issues are brought expeditiously to the attention of the dean.

Work with office personnel to improve communications and teamwork.

Coordinate special projects.

Establish and maintain an efficient and up-to-date records management system, including computerized records.

Compose and proof letters or memoranda.

Organize and implement procedures to effectively and efficiently complete assignments.

Prepare information needed by the dean.

Work is ordinarily performed in an office environment but may be partially performed remotely depending on health and safety requirements under the COVID-19 pandemic.

Qualifications :

Bachelor's degree plus two years experience required. Experience in higher education, particularly in senior administration, is preferred.

Proficiency in the advanced features of Outlook, Word and Excel is required.

Must be able to work under pressure, balancing multiple tasks.

Ability to handle responsibilities that are confidential and sensitive in nature in a professional manner is essential.

All applicants must fill out an online staff application. Any candidate who is offered this position will be required to undergo a pre-employment criminal background check as mandated by state law.

Application review will begin April 20th.

Minimum Education: Bachelor's Degree

Minimum Experience: 2 years

Quick Link: 10159