The Registrar plays a crucial role in the enrollment of newly admitted Oaks Christian students. While being detail oriented and committed to accurate record keeping, the registrar must be able to thrive in a collaborative environment. The OCS Registrar is part of the Office of Academics.
Enrolling / setting up students records for returning, reinstated, and new students. Work with Office of Admissions to ensure smooth transition from prospective student to new student. Acts as a liaison between parents and Office of Academics for any reinstatement of a student.
Accurately collects, documents, and notates in AXIS student records (birth certificates, passports, work permits, etc.) and unique family situations.
Works with the Office of Academics to ensure accurate record keeping regarding student transcripts. This includes historical and current records. Responsible for updating transcripts to accurately reflect student progress outside of Oaks Christian School.
Manage the issuing of work permits through the school year to eligible students.
Responsible for the management and maintenance of historical academic records for all students, including withdrawn students. Work with the Office of International Programs to ensure accurate record keeping of Residential Life and International Students.
Work with members of the Business Office to ensure smooth and successful re-enrollment of current students.
The registrar works with departments outside of Academics to calculate grade point averages for outside governing bodies (for example, CIF).
Handle all transcript requests from and to other schools. Primarily responsible for the processing of student cumulative files
Stay up to date with current best practices in the areas of enrollment management and student record keeping.
Create OC Online full-time student transcripts from the OC Online student information system for the campus College Counselors who serve those students.
Support OC Online by sending transcripts for independent students, auditing to make grade updates in AXIS as needed for full-time physical campus students, and sending enrollment verifications
Prepare detailed reports summarizing historical enrollment, retention, and withdrawal data.
Maintain records of all active court orders involving currently enrolled students.
Additional duties may be assigned as required.
All interested candidates must complete an online application through the school's website. Only applicants who submit the school's online application will be considered.
Must possess advanced competency in the Microsoft Suite – Excel, SharePoint, Word, and Forms.
Experience working with Blackbaud products – especially On products – is preferred.
The ability to work independently with minimal supervision is required.
Outstanding interpersonal qualities skills are essential.
A degree in Business is preferred.
About Oaks Christian School
Oaks Christian School located in Westlake Village, California, is a Christian, co-educational, college preparatory school serving grades 5-12.
Mission Statement: To dedicate ourselves to Christ in the pursuit of academic excellence, artistic expression, and athletic distinction, while growing in knowledge and wisdom through God's abundant grace.