Job Family: Administrative Professional - OT Eligible
Summary of Duties:
The incumbent provides academic advisement for prospective and current graduate students within the School of Mechanical & Materials Engineering (MME) and coordinates academic programs related to the recruitment process. Responsibilities include, but are not limited to, performing advanced-level advising in the areas of academic planning for graduate students in MME; interpretation of degree, department, school, college, and university requirements; career explorations and other related matters; maintain student records for all MME graduate students; provide assistance in developing unit policies, procedures, and methodologies; provide administrative support to the Associate Director for Graduate Studies, collaborating with that person regarding policy decisions and assisting with data acquisition and analysis; coordinate and manage the MME Graduate Seminar series; and coordinate space allocation with the MME Space Committee chair.
Position may develop and/or oversee the development of, and participate in, student workshops, professional development/training/mentoring, and student recruitment activities; coordinate processes including certification, transfer credit evaluation, student success programs, etc.
Bachelor's degree and two (2) years of full-time academic advising experience at a college or university or related education/experience. A Master's degree in a related field may substitute for one (1) year of professional work experience. Any combination of relevant education and professional experience may be substituted for the educational requirement on a year-for-year basis.
Demonstrated excellent verbal/written communication and interpersonal skills.
Demonstrated experience with Microsoft Office including Access, Excel, Outlook, PowerPoint, and Word.
Demonstrated ability to work effectively and positively in a diverse team environment and a diverse student population.
Demonstrated computer software skills, including the ability to use office software such as databases, spreadsheets, and word processing.
Demonstrated ability to prioritize job tasks effectively.
Experience conducting presentations.
Demonstrated public speaking skills/experience.
Demonstrated skills in leadership
Master's degree in related field.
Experience providing student services in a higher education institution.
Experience working with diverse faculty, students and staff.
Understanding of and ability to apply WSU policies and procedures as related to student records and undergraduate program requirements.
Knowledge of curriculum management practices, processes and policies.
Experience working with and maintaining student records
Familiarity with Washington State University academic rules and regulations.
March 29, 2021, and will continue until position has been filled.
This position has been designated by the department to require a background check.
Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references in the application.
List of References
Time Type: Full time
WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected].
Founded in 1890 in Pullman, Washington State University (WSU) is Washington’s land-grant university with an overarching mission of improving the quality of life for all citizens – locally, nationally, and globally. WSU is committed to innovation and excellence in research and scholarship. WSU has a current enrollment of over 30,000 undergraduate, graduate, and professional students and approximately 6,000 faculty and staff at its five campuses (Pullman, Spokane, Tri-Cities, Vancouver, and Everett), as well as its numerous other locations across the State of Washington and online through its Global Campus.
U.S. News & World Report's 2016 "America's Best Colleges" rankings place WSU in the top 75 public national universities. WSU was one of only three Northwest universities to be placed in the top two tiers, along with the University of Washington and the University of Oregon. WSU is ranked as a "highest research activity" institution by the Carnegie Foundation and is in the top 12 percent of research universities as reported by the National Science Foundation. Also, WSU was recognized by the Carnegie Foundation for the Advancement of Teaching for its engagement activities with i...ts Community Engagement Classification.
WSU employs approximately 6,000 faculty and professional staff and the University deeply values diversity among its faculty, students, and staff. WSU students represent diverse social, economic, and ethnic backgrounds: approximately 10 percent of WSU students hail from outside the state of Washington, and approximately 6.8 percent are international students. WSU annually awards more than $280 million in scholarships and financial aid to approximately 17,000 undergraduate students.