The Baltimore Youth Film Arts Program is an affiliate program of the Krieger School of Arts and Sciences atJohns Hopkins University, and is supported by Johns Hopkins and the Andrew W. Mellon Foundation. It offers free filmmaking and photography workshops to Baltimore youth ages 16 to 29, and shares student fellow work through public screenings and the website: filmartsbaltimore.org. The Program Coordinator supports FMS faculty and the Associate Director in administering the program, and must be fully devoted to the mission. Extensive outreach to student fellows and their families, and to partnering organizations, is required. The ideal candidate will have excellent interpersonal skills and be organized, energetic, efficient, and detail-oriented.
Specific Duties & Responsibilities
Assisting in administering payroll for instructor and teaching assistant salaries (ISRs)
Processing vendor payments, including student fellow stipends (processed as awards), contractor payments, occasional guest honoraria, and other fees for locations, transportation, and event catering
Assisting in coordination of instructor, teaching assistant, and student fellow contracts (draft using a template; mail to instructors; maintain a checklist to track signed, returned contracts)
Assisting in monitoring background checks for instructors and assistants (maintain a checklist in cooperation with JHU HR)
Coordination of student fellow applications and registration (maintain a checklist)
Coordination of permissions and releases for student fellows, minor and adult (maintain a checklist, follow up on missing permissions and releases)
Supervising teaching assistants in management of student fellow paperwork
Drafting workshop completion certificates, collecting signatures from instructors and P.I.
Assisting in scheduling of workshops, including identifying and reserving locations
Maintaining partnerships with community organizations for purposes of recruitment
Personal outreach to student fellows from a wide range of backgrounds and with a wide range of social challenges (regular phone calls, email, and text with fellows, their families, and their counselors)
Assisting in event planning, 3-5 times per year, including scheduling rooms for screenings, booking caterer and planning menus, promoting events via social networking sites, designing and sending invitations, designing programs
Identifying and hiring JHU student and BYFA student fellow support staff
Supervising weekend events, including day-of oversight of caterer, exhibition installation, film screenings
Exhibition of Student Fellow Work:
Reviewing films and photographs submitted by instructors and requesting any edits
Maintaining Facebook page
Promoting events through local news agencies and within the university
Coordinating instructor equipment requests
Supervising equipment cage and checkout system, troubleshooting equipment problems
Receiving, labeling, and maintaining equipment
Assisting in hiring part-time JHU student office assistants
Training and supervising office assistants; maintaining time sheets
Minimum Qualifications (Required)
High school diploma/GED
Five (5) years of related experience
BA or experience in a related field preferred
Experience in social networking
Experience in children’s programs and/or community outreach a plus
For full consideration please include a cover letter
Special Knowledge, Skills, and Abilities
Strong interpersonal skills
Strong organizational skills
Strong communication skills, oral and written
Experience in film and photographic arts a plus
Experience with editing software a plus (Adobe Creative Cloud).
Classified Title: Program Coordinator Working Title:Program Coordinator for Baltimore Youth Film Arts Role/Level/Range: ATO 37.5/03/OF Starting Hourly Pay Rate Range: $19.82 to $21.53 /Commensurate with Experience Employee group: Full Time Schedule: Monday - Friday, 9:00 AM - 5:00 PM / 37.50 hrs per week Exempt Status: Non-Exempt Location: 01-MD:Homewood Campus Department name: 10001361-Film and Media Studies Personnel area: School of Arts & Sciences
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at [email protected]. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.