ASSOCIATE DIRECTOR - ACADEMIC POLICY AND POLICY EXCEPTIONS
Location: Oakland Job ID: 16107
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Academic Personnel and Programs manages systemwide programs and develops policy supporting academic careers at UC. We are the stewards of the Academic Personnel Manual (APM) and serve as the UC Center of Expertise for academic recruitment, retention, advancement, compensation, diversity, affirmative action, employee and labor relations, and data analysis. We provide faculty and students with opportunities to study and work in Washington, DC and Sacramento. Several of our programs offer publication, media, and digital services to the UC community as well as to California and to the world.
The position reports to the Academic Personnel Policy and Policy Exceptions Director. Recognized functional expert who regularly leads academic human resources projects of criticality to the organization. Utilizes comprehensive and in-depth academic human resources expertise to provide guidance and recommendations regarding strategic direction to the organization and its executives. Works on academic HR matters that are the most diverse and complex in scope, requiring analysis of many factors and development of solutions with broad implications for the organization. Determines methods and procedures on new assignments. Is considered a subject matter expert of the organization and often recognized as an expert throughout the UC system.
SYSTEMWIDE POLICY DEVELOPMENT AND ADMINISTRATION
Serves as advisor to the Policy Director, Associate Vice Provost, Vice Provost, UCOP, and campus senior managers and staff on all aspects of academic personnel policies, programs and procedures. Under the direction of the Policy Director, leads and plans all aspects of academic personnel policy development, implementation and administration. This includes proactively reviewing and updating policies to include accountability and training standards as appropriate, participating in strategic planning and program administration, analysis and resolution of issues relating to faculty recruitment and retention, as well as oversight of campus activities and relations with campus personnel. Provides resources to campuses regarding policy interpretations, implementation and authority. Provides expert-level APM policy analysis and interpretation to UCOP leadership, including the Provost, and to the Academic Senate, campuses, UCOP units, and other stakeholders. Collaborates with UCOP units and the campuses to facilitate new policy or program development, implementation guidelines, and provide data and develop online tools that facilitate compliance at the campus level. Monitors and analyzes the intersection of academic personnel policies with other UC policies, such as leaves, benefits, payroll, and research policies. Develops analyses and recommendations for the formation of items and reports to be presented to the Academic Senate, University senior management, and The Board of Regents by the Provost and the President. Reviews and evaluates requests for policy exceptions.
ACADEMIC PERSONNEL REPRESENTATIVE
Leads or serves on UCOP and systemwide committees, task forces, and work groups representing academic personnel. Participates in the development of items and reports that are presented to the Board of Regents, President, Provost, Academic Senate, and University senior management, and makes presentations to task forces, work groups, the Academic Senate, and campus Vice Provosts and Academic Personnel Directors. Coordinates the development and production of reports related to academic personnel issues. Conducts, coordinates and oversees a variety of special projects as assigned related to the development of academic personnel and compensation plan policies, processes and procedures.
Under the direction of the Associate Vice Provost and Policy Director, reviews legislative and regulatory initiatives and recommends changes in language or in policy and procedure to ensure compliance. Perform highest level legislative analysis for major bills, amendments, and sponsored legislation. As assigned, coordinates the development and production of reports related to academic personnel issues.
Expert knowledge of and ability to interpret and apply systemwide and organization policies and procedures which govern academic personnel.
Current or former UC employee who has significant campus-level experience with academic personnel at UC.
Sensitivity to the diverse perspectives and political circumstances within all levels of the organization, as well as Office of the President and various external institutions and agencies.
Ability to foster strong relationship with high-level University leaders, faculty, staff, campus leadership groups, and other key stakeholders; understanding of the place of the University in the community and the state.
Ability to analyze highly sensitive and complex management issues; develop project scope and solutions; provide professional advice to organization executives and other senior officials; make critical decisions and effective recommendations.
Ability to communicate complex information effectively and persuasively, written, oral, and electronic, with diverse audiences throughout the organizational community.
Creativity and flexibility in approaching unique problems, as well as an understanding of the wider organization and university context in which these problems must be addressed.
Demonstrated leadership, initiative, tact, and planning skills.
Expert level political acumen.
Demonstrated ability to interact effectively with a wide range of people and to create and sustain a positive, inclusive work environment.
Excellent written, electronic, and oral communication skills. Experience in researching and preparing complex reports and memos; experience speaking before large and small audiences with poise and confidence to achieve support for difficult and sometimes unpopular positions. Experience with the Microsoft Word Suite, including Word, Excel, and PowerPoint.
Demonstrated knowledge of the University's mission, organizational structures, operations, programs, academic policies, and OP and campus administrative structures. Knowledge of institutional policy- making and consultative processes. Experience with shared governance and familiarity with current issues impacting UC, or the ability to quickly gain such understanding of UC organizational structure, history, consultative structures, and political nuances.
Demonstrated ability to collaborate independently with representatives from the Office of the President and UC campuses to develop solutions to problems having systemwide implications.
Demonstrated ability to maintain strict confidentiality of privileged information, and perform a wide range of duties that require tact, sensitivity, independent judgment, diplomacy, organizational skills, flexibility and discretion.
Demonstrated project management skills, including the ability to adapt to constantly changing priorities in managing a wide range of projects; ability to respond to short timelines on high priority projects for OP leadership.
Demonstrated ability to focus on key issues, research, gather and integrate information and lead or participate with others across organizational and institutional lines in developing a wide range of qualified resources and data as the basis for formulating recommendations and developing approaches to resolving issues and problems.
Experience integrating policy recommendations and solutions within a highly diverse and politicized environment (both internal and external).
Demonstrated ability to be proactive, creative and innovative in solving problems and issues.
Demonstrated ability to work well in teams and independently and to effectively work with staff at all levels of the organization.
Experience developing and negotiating solutions on issues and developing effective materials and presentations for an array of audiences including The Regents, faculty groups such as Academic Senate Committees, and campus constituents.
Appreciation for the mission and responsibilities of a public university serving a multi-ethnic state and an understanding of excellence through diversity.
Advanced or post-graduate degree in Law, Business Administration, Higher Education, or other professional, masters, or doctorate degree that provides important training for this role.
Bachelor's degree and 8+ years of progressively responsible experience demonstrating a comprehensive knowledge of employment/labor policies, practices, programs, and issues, and experience integrating policy recommendations and solutions within a highly diverse and politicized environment (both internal and external), or an equivalent combination of education and experience.
SALARY AND BENEFITS
Salary: Salary commensurate with experience.
Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE
The first review date for this job is March 27, 2021. The position will be open until filled.
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy
The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy
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About University of California Office of the President
The Office of the President is the systemwide headquarters of the University of California, managing its fiscal and business operations and supporting the academic and research missions across its campuses, labs and medical centers.