Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Department of Undergraduate Admissions. The position is located at Sumers Welcome Center. This position is for the Danforth Campus.
The Assistant Director position is part of the Undergraduate Admissions Office team, focused on helping the University meet its goals of enrolling a talented and diverse student body. This position is responsible for the recruitment, evaluation, selection, and yield of applicants.
Duties include leading, managing, organizing, and staffing recruitment events and programs; interviewing students; providing counseling and service to students and families about the University and the college decision process; reviewing and evaluating applications to render admission decisions; and developing and maintaining relationships with school counselors and others. This position represents the University and office internally and externally.
The Assistant Director position supports one or more project or program areas within the Admissions Office (as assigned).
Strong professional judgment, initiative, flexibility, and a collaborative mindset are essential.
PRIMARY DUTIES AND RESPONSIBILITIES:
Manage recruitment territory that involves interacting with students, parents, and counselors at high school visits, college fairs, panels, and college recruitment. Work closely with high school counselors and Community Based Organizations (CBOs) to develop strong relationships for the University. Excellent communication skills and knowledge about the University, St. Louis, and admissions are critical. Must maintain a professional demeanor at all times as a representative of the University.
Application Evaluation and Selection Process:
Review and evaluate applications and participate on committees to make admissions recommendations and decisions aligned with institutional goals. Confidentiality and thoughtful consideration of applicants are a must. Must have the ability to work independently following admissions guidelines; lead and participate in discussions and decision-making processes; keep pace with reading expectations; and meet all deadlines throughout the reading season.
Conduct information sessions about the University and Admissions for prospective students and families. Provide customer service by answering phone calls and E-mails from prospective students and parents. Interview prospective students who visit campus. Answer questions about the University, admissions, and St. Louis.
Work with faculty, deans, and representatives from other departments at the University to support recruitment and enrollment efforts. Must be able to make mature decisions and recommendations.
Manage or support project or program area(s) as assigned. If applicable, maintain program budget(s) based on guidelines set by department’s budget leadership. Collaborate with colleagues, supervisor, and departmental leadership (as needed) to ensure project success.
Other duties as assigned.
Experience using Microsoft Office, Word, and Excel.
One to three years of higher education or related experience, preference given to admissions.
Previous presentation experience.
Previous project management experience.
Fluency in more than one language.
Experience working with diverse populations.
Strong oral and written communication skills.
Excellent decision-making skills, strong judgment when communicating with prospective students and public.
Strong organizational skills.
Willingness to work hard, strong team player, positive attitude.
Ability to take initiative for projects and improvement.
Ability to work outside of standard University work hours.
Ability to travel (anticipated time commitment six - eight weeks).
Strong attention to detail.
Strong communication skills.
Excellent oral and written communication skills.
Ability to balance many tasks.
Must be able to work independently.
Ability to interpret data, detail orientation, in addition to being able to see the “big picture”.
The hiring range for this position is $37,401 - $47,716 annually.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Applicant Special Instructions:
WORKING CONDITIONS / EQUIPMENT:
The position will be located in an open office environment. As conditions merit, this position may be required to work remotely. Travel and attendance at many events on and off campus is necessary, which may include international travel. Travel expectation is 6-8 weeks per year. Must transport recruitment materials to high school visits, college fairs, and group meetings. Work outside of normal business hours is necessary throughout the year. Position requires heavy use of the computer including an electronic application reading system in the office and at home. Ability to lift/move up to 20 lbs.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.