Project Coordinator (Exec Ofc and Admin Spec)

Working Title:            Project Coordinator

Classification:           Executive Office & Administrative Specialist, job code 1885

Appointment:             80%, funded through 6/30/23, contingent on availability of funding

Bargaining Unit:        Represented by AFSCME Clerical Unit 6, local 3800, nonexempt, earns overtime

Salary:                        $18.67+/hour minimum, commensurate with training and experience

Benefits:                    Full University of Minnesota benefits package applies https://humanresources.umn.edu/benefits

Center:                       Extension Center for Family Development

Location:                    St Paul Campus, working remotely until campus offices reopen

Reports to:                 Program Leader, Family Resiliency

Apply By:                   March 2, 2021

ABOUT THIS POSITION

Work with a team that is committed to the health and well-being of youth, families and communities in rural and tribal communities in Minnesota. The overall focus is to work with communities to find, develop and implement approaches to supporting rural stress and substance use disorders. The person in this role will provide program management to two projects:

PEW Charitable Trust: Community Opioid Response and Evaluation (CORE): The University of Minnesota Extension & College of Pharmacy, in partnership with Johns Hopkins Bloomberg School of Public Health, Center for American Indian Health Great Lakes Hub are conducting a mixed-methods “meta-evaluation project.” The project assesses outcomes & processes across 3 strategic projects aimed at reducing & preventing opioid use in rural Midwest & tribal communities.  This meta-evaluation is rooted in the culturally responsive Indigenous evaluation approach (Bowman-Farrell, 2018), and adopts many of the best practices for conducting evaluation research in American Indian and Alaska Native communities identified by the Working Group on American Indian Research and Program Evaluation Methodology (Caldwell et al., 2005).

Farm and Ranch Stress Assistance Network: University of Minnesota Extension will participate in the regional FRSAN project, “Farm and Ranch Wellness: the Next Steps” by (1) providing information on programs available for other states to consider using, (2) by organizing and presenting local roundtables within Minnesota to help farmers and ranchers, as well as advisors to and advocates for farmers and ranchers, learn techniques and skills to deal with financial problems and the stress that can happen with those financial problems happen and (3) developing a pilot program on helping those farmers who transition out of farming to deal with the loss of farming as an occupation and the recognition of the skills they possess that are valued in other occupations.  Local meetings will be held around the state.  Invitees will include farmers, ranchers, advisors, and advocates.

Where is the Work?
The work area for this position will include rural Minnesota communities and Tribal Nations. Office location is flexible and based on availability. Note: Due to COVID-19 restrictions, all University employees are working remotely until at least June 30th, 2021.

RESPONSIBILITIES 

Under the direction of the project teams, the person in this position will:

• Coordinate community coalitions and project meetings through recruiting members, organizing meetings, and maintaining timely communication.
• Coordinate in-person (when in-person resumes) or virtual events, conferences, training webinars and professional development in collaboration with community partners and the project team.
• Work closely with the leadership team to assist with the planning and delivery of education and training activities in collaboration with community educators, community partners, and the project team.
• Assist with data sharing and evaluation activities.
• Help to coordinate planning and implementing data collection processes in collaboration with the evaluation team.
• Support the development of materials to promote and market project and project activities.
• Attend (in-person or virtual) local community coalitions and other informational meetings related to the project.
• Implement a system for tracking grant goals and deadlines, communicating timelines to the project team and community members.
• Create and coordinate project/program communications including reports, correspondence, manuals, mailings, newsletters, grant proposals, brochures and evaluations, and grant reports.
• Maintain regular and timely communication with community partners and the project team.
• Support monthly project meetings including scheduling meetings, taking notes and following up on tasks with project team members.
• Schedule and host meetings: requiring use of online platforms (Zoom), google calendars, and regular meeting reminders.
• Work with support staff to complete grant contracts and program agreements.
• Other tasks as assigned.