Deploys routine communications to students, parents, and staff, preparing new communications or updating existing communications as needed.
Creates and maintains shared DOS communications calendar.
Manages communications software program (updating and maintaining student contact information, updating and maintaining parent contact information, and managing contract with vendor).
Maintains office mailing lists and DOS content on the College website in conjunction with College IT and College Communications.
Partners with key constituencies for planning and deployment of communications to incoming students and families.
Manages College projects and initiatives, in whole or in part and in collaboration with partner offices.
Serves as a thought partner for the Dean of Students and Deputy Dean of Students when planning and implementing new initiatives and programs; projects may include some or all of the following: Convocation and College Diploma Ceremonies, Pre-Registration, Orientation, and the College U-PASS program.
Co-leads the College Diploma Ceremony planning team, overseeing all data management with partners in the College Academic Advising Office.
Collaborates as needed with Collegiate Masters, faculty, and partner offices on the development and maintenance of programs.
Partners with College IT and the Office of the University Registrar as needed for support and development of various College systems such as online appointment scheduling and communications.
Coordinates DOS job searches and partners with DOS offices for staff recruitment.
Hires, trains and supervises administrative support staff.
Supports Deputy Dean of Students in reviewing and compiling DOS officesâ™ annual budget proposals and quarterly budget projections.
Liaises with the following main DOS campus partners: Alumni Relations & Development, College Admissions, Housing & Residence Life, Human Resources, Office of the Bursar, and the Office of Financial Aid.
May oversee the management of informational technology planning, ensuring necessary operating and information systems and resources are in place to accomplish strategic goals. Conceives and directs special projects related to the business of the organizational unit.
Manages space, facilities, and equipment, including renovations, moves, maintenance and ongoing facilities operations.
Performs other related work as needed.
Advanced degree with a 6-year minimum gap between date of college graduation and appointment.
Minimally 5-7 years professional work experience in higher education.
Familiarity with University structure and functions of its various offices and departments.
Familiarity with University systems, HR, and budgets.
Background communicating with students and managing communication programs.
Technical Skills or Knowledge:
Proficiency in Mac and PC environments.
Proficiency in Word, Excel, Outlook, and online organizational tools.
Familiarity with Adobe graphic design/web development environments.
Effective verbal and written communication skills including excellent editing/proofreading ability in English.
Handle multiple concurrent projects in a competent and professional manner while also managing details and meeting deadlines.
Work effectively with supervision and as a part of a team, individually, or in concert with other offices and campus partners.
Collaborate with faculty.
Work under pressure and to handle stress situations with multiple competing deadlines.
Take initiative and lead others.
Work autonomously, taking initiative and without detailed instructions.
Maintain confidentiality/discretion at all times.
Handle stressful situations.
Critical thinking skills.
Problem solving skills.
Decision making skills.
Attention to detail.
Excellent computer skills and ability to use complex databases and other record-keeping systems.
Strong organizational skills, ability to prioritize and manage concurrent tasks with interruptions, ability to meet deadlines and respond to many emails, and in-person and phone requests in a timely fashion.
Some evening and weekend work.
Sit at a computer for 4-6 hours.
Periodic walking to other campus locations.
Cover Letter, which is to include your interest in this position (required)
References Contact Information (required)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Internal Number: JR10185
About University of Chicago (UC)
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.